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Proposal Development Specialist

2 months ago

Sudbury, Ontario, Canada Hatch Full time
About the Role

We are seeking a highly skilled Proposal Development Specialist to join our team at Hatch. As a key member of our proposal development team, you will play a critical role in the preparation and submission of proposals for small and medium-scale pursuits.

Key Responsibilities
  • Lead the proposal preparation and submission process in partnership with the Pursuit Manager.
  • Support the Pursuit Manager in coordinating proposal kick-off meetings and scheduling ongoing proposal coordination meetings.
  • Develop proposal outlines, draft standard proposal sections, format, assemble, and submit documents.
  • Facilitate reviews and ensure RFP compliance by providing an additional layer of quality control.
  • Coordinate and insert technical content, update/customize CVs, personnel bios, project descriptions, and other proposal information.
  • Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systems.
  • Coordinate with the graphics team for the development of specialized visual content.
  • Communicate with proposal participants to track tasks against the schedule and ensure internal proposal deadlines are being met.
  • Support clarifications and post-bid submission requirements.
  • Support the Proposal Development Lead on strategic pursuits.
  • Assist with shortlist interview presentation deck design and compliance to visual identity standards.
  • Develop and maintain support material libraries: CVs, project sheets, images, testimonials, etc.
Requirements
  • Diploma or Degree in Business, Communications, Marketing, or equivalent experience.
  • 2+ years of proposal development experience, including at least 1 year of experience as a proposal coordinator.
  • Proficient in Microsoft Office Suite, with strong MS Word and PowerPoint skills.
  • Adobe Creative Suite software (InDesign, Photoshop, and Illustrator), and SharePoint and CRM knowledge are assets.
  • Working knowledge of the engineering, procurement, and construction management consulting industry is highly desired.
  • Strong writing skills with the ability to edit and proofread documents for grammar and clarity.
  • Critical and analytical thinking skills that can be applied to a variety of scenarios.
  • Able to work in a team environment and collaborate on assignments.
  • Must have the ability to identify, separate, and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines.
What We Offer
  • Flexible work environment.
  • Long-term career development.
  • Think globally, work locally.
At Hatch

We are committed to fostering a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.