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Administrative Services Coordinator
2 months ago
At Investment Planning Counsel, we are seeking a highly skilled and organized individual to join our team as a Facilities Administrator. This role is responsible for ensuring the smooth operation of our facilities, providing exceptional customer service, and maintaining a safe and healthy work environment.
Key Responsibilities:
- Support the onboarding process for new employees, ensuring a seamless transition into the company.
- Respond promptly to employee inquiries, providing timely and effective solutions to their needs.
- Maintain a high level of organization and attention to detail, ensuring that all tasks are completed efficiently and effectively.
- Collaborate with internal stakeholders to ensure that employees have a positive experience using workplace amenities.
- Provide exceptional customer service, responding to employee requests and concerns in a timely and professional manner.
- Maintain accurate records and reports, ensuring that all data is up-to-date and easily accessible.
- Perform regular site inspections to identify any potential issues or concerns, and take corrective action as needed.
- Develop and maintain relationships with vendors and suppliers, ensuring that all services are provided in a timely and professional manner.
- Maintain a high level of confidentiality, handling sensitive information with discretion and professionalism.
- Perform other duties as assigned by management, ensuring that all tasks are completed efficiently and effectively.
Requirements:
- Minimum 2 years of administrative and operational experience, preferably in the financial services industry.
- Post-secondary education in a business discipline.
- Strong business and technical skills, including proficiency in Microsoft Office and ITSM tools such as Remedy or ServiceNow.
What We Offer:
- A competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
- A comprehensive training program to ensure your success in the role.
If you are a motivated and organized individual who is passionate about providing exceptional customer service, we encourage you to apply for this exciting opportunity.
