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Office and Accounts Payable Specialist
2 months ago
We are seeking an experienced Office and Accounts Payable Clerk to join our team at the College of Physicians & Surgeons of Alberta. As a key member of our Corporate Services department, you will be responsible for the processing of Accounts Payable, entering credit card transactions and journal entries, and providing clerical assistance to the department.
Key Responsibilities- Accounts Payable:
- Route invoices to the appropriate department for authorization.
- Verify new vendor identification.
- Follow up to ensure SIN is obtained for preparation of honorarium payments.
- Prepare and enter journal entries, including credit card transactions, into Microsoft Dynamics GP accounting system.
- Ensure receipts are attached to credit card expense forms.
- File reports for finance and payable interactions.
- Distribute cheques and EFT notices as directed.
- Review interface transactions between DOC (CPSA database) and Microsoft Dynamics GP accounting system on a daily basis for payable related transactions.
- Provide backup/coverage for Accounts Payable Clerk, including generating weekly payment runs, preparation of wire payment details and distribution of cheques and EFT notices.
- Office Services:
- Unload and load dishwashers.
- Keep kitchen, staff room, break out, meditation and public meeting rooms tidy.
- Provide assistance setting up coffee breaks and lunches for Council meetings.
- Order office furniture and equipment as required.
- Monitor and action equipment maintenance issues, including follow-up with landlord.
- Maintain fixed asset database and code office and maintenance invoices.
- Records Administration:
- Upload documents into a document management system using manual scanning or electronic processes.
- Perform quality assurance on images.
- Review documents and identify appropriate indexing properties.
- Identify issues with document types and names and consult with Risk Management Coordinator.
- Monitor scanning program for potential batch errors.
- Maintain records of off-site storage of files and inventory records as required.
- General Office Support:
- Order office supplies.
- Monitor visitors on the Visitor Management System.
- Assist with projects for the Corporate Services department.
- Coordinate requests for afterhours office meetings.
- Advanced technical knowledge of a specific function or discipline (specialist), or general business knowledge of multiple functions or business processes (generalist) typically obtained through a 2–3-year post-secondary diploma, or equivalent.
- Requirement for 1 to 3 years of related experience.
- Accounting diploma.
- Intermediate Work and Excel skills.
- Organized and able to prioritize tasks.
- Good communication skills and strong attention to detail.
- Experience with Microsoft Dynamics, BI360 and CoreIntegrator is an asset.
The salary for this position is $48,990 annually and includes a comprehensive benefit package and pension plan.
We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.
By applying to this position, you are confirming you possess either a Canadian Citizenship, permanent resident status, or valid work permit.
CPSA has suspended its mandatory employee COVID-19 vaccination policy at this time. Should it be deemed necessary to be reinstated, all employees would be required to provide proof of vaccination. By applying to this position, you acknowledge your awareness of CPSA's suspended policy.
CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.
CPSA acknowledges we are on traditional lands of First Nations and Métis People. Through our work, we strive to respect, honour, and celebrate histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada.
