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Administrative Coordinator, PhD

4 weeks ago

Waterloo, Ontario, Canada University of Waterloo Full time
Job Title: Administrative Coordinator, PhD

The University of Waterloo is seeking an experienced and detail-oriented Administrative Coordinator to join our Engineering Graduate Studies Office. This is a unique opportunity to work in a dynamic and fast-paced environment, supporting the administration of PhD programs and providing exceptional service to students, faculty, and staff.

Key Responsibilities:
  • Manage day-to-day operations of PhD programs, including comprehensive exams, thesis defenses, and award competitions.
  • Provide administrative support to the Engineering Graduate Studies Committee and Engineering Graduate Operations meetings.
  • Administer Approved Doctoral Dissertation Supervisor (ADDS) status requests and communicate with stakeholders.
  • Assist with the training of new Departmental Graduate Coordinators and provide backup support to the Administrative Coordinator, Master's.
  • Perform other related duties as required.
Qualifications:
  • Bachelor's degree or equivalent combination of education and experience.
  • 1-3 years' experience in a university setting, with a strong understanding of graduate policies and procedures.
  • Excellent problem-solving abilities, strong analytical and organizational skills, and a proven ability to work independently and as part of a team.
  • Intermediate level experience with Microsoft Office and other relevant software.
What We Offer:
  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional development and growth.

The University of Waterloo is committed to diversity and inclusion. We welcome applications from qualified candidates who share our values and are passionate about supporting the success of our students and faculty.