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Administrative Coordinator

2 months ago

Boyle, Canada TRI-GEN GROUP LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at TRI-GEN GROUP LTD. as an Administrative Assistant.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including arranging and coordinating seminars, conferences, and other events.
    • Coordinate the flow of information within the team, ensuring timely and accurate communication.
    • Direct and control daily operations, including planning and organizing tasks, and evaluating their effectiveness.
  • Communication and Customer Service
    • Answer telephone calls and relay messages, as well as respond to electronic enquiries in a professional and courteous manner.
    • Provide excellent customer service, responding to client inquiries and resolving issues in a timely and efficient manner.
  • Record Keeping and Data Management
    • Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate and up-to-date records.
    • Compile data, statistics, and other information, and prepare reports as required.
  • Office Administration
    • Order office supplies and maintain inventory, ensuring that the office is well-stocked and equipped.
    • Arrange travel, related itineraries, and make reservations as needed.
  • Team Support
    • Provide support to team members, including training and development, and assist with projects and programs as required.
    • Collaborate with team members to achieve common goals and objectives.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Strong organizational and time management skills.
    • Proficient in MS Office and other administrative software.
Working Conditions
  • Work Environment
    • Fast-paced environment with multiple priorities and deadlines.
  • Physical Demands
    • Ability to work in a seated position for extended periods.
    • Ability to lift and move objects up to 25 pounds.
Security and Safety
  • Criminal Record Check
    • Must be willing to undergo a criminal record check.
Personal Suitability
  • Team Player
    • Ability to work collaboratively as part of a team.
  • Adaptability
    • Ability to adapt to changing priorities and deadlines.
  • Reliability
    • Ability to maintain confidentiality and handle sensitive information.
Support for Newcomers and Refugees
  • Participation in Government or Community Program
    • Participates in a government or community program or initiative that supports newcomers and/or refugees.
  • Assistance with Immediate Settlement Needs
    • Assists with immediate settlement needs of newcomers and/or refugees, including housing, transportation, storage, childcare, and winter clothing.