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Event Services Coordinator
2 months ago
Location: Toronto, Canada
Job Type: Permanent
Overview:
At Brookfield, we foster a distinctive and vibrant culture. We seek individuals who are aligned with our core values of being Entrepreneurial, Collaborative, and Disciplined. Our commitment to employee development is evident through challenging assignments and exposure to diverse business operations.
Role Summary:
The Event Services Coordinator is a vital component of the Office Services team, responsible for supporting the daily functions of the Conference Centre and kitchen facilities within the Toronto office. This role collaborates closely with the Conference Services Manager to ensure that operations in the conference areas are managed efficiently and professionally.
Key Responsibilities:
- Coordinate and execute meeting arrangements for both external guests and significant internal events, including Board meetings.
- Assist with catering requests, manage invoicing, and oversee meal setup and cleanup.
- Support Day Matrons in preparing catered meetings, ensuring all necessary items are in place.
- Maintain cleanliness and organization of conference rooms in collaboration with Day Matrons.
- Facilitate effective communication with the Conference Services Manager and other staff regarding catering and maintenance needs.
- Review and manage calendar bookings, ensuring smooth coordination of catering requests and resolving scheduling conflicts.
- Conduct regular inspections of conference facilities to ensure readiness and organization.
- Assist in planning and coordinating daily lunch orders for over 200 employees.
- Oversee the maintenance of kitchen areas, conducting daily checks and placing service calls as needed.
- Manage inventory of kitchen and conference supplies, tracking orders and usage.
- Process invoices with precision and attention to detail.
- Address inquiries and feedback from staff and guests with professionalism.
- Support special events, including filming and training sessions.
- Engage confidently with high-profile executives and external guests.
- Assist with minor facility requests, including maintenance work orders.
Additional Duties:
Provide backup support to the Corporate Receptionist, focusing on:
- Welcoming all visitors and clients with professionalism.
- Assisting guests with various needs, including refreshments and directions.
- Managing meeting room allocations and addressing scheduling conflicts.
- Handling incoming communications efficiently and directing them appropriately.
Qualifications:
- Minimum of 3 years in an administrative support role within a corporate environment.
- Strong interpersonal and communication skills.
- Experience in catering coordination and event management.
- Exceptional written and verbal communication skills with a customer-focused approach.
- Professional demeanor with the ability to handle sensitive situations discreetly.
- Able to thrive in a fast-paced environment with multiple priorities.
- Proficient in Microsoft Office applications.
- Post-secondary education is preferred.
Brookfield is dedicated to fostering a positive and respectful work environment, free from discrimination and harassment. We are also committed to accessibility and inclusivity in our hiring practices.
