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Office Operations Manager
2 months ago
Maven Transport Ltd is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing administrative support to our staff.
Key Responsibilities- Administrative Support
- Provide administrative assistance to senior staff members, including preparing reports, presentations, and other documents.
- Manage and maintain accurate and up-to-date records and files.
- Coordinate travel arrangements, meetings, and appointments.
- Office Operations
- Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
- Ensure the office is well-organized and maintained, including managing the inventory of office materials and supplies.
- Develop and implement procedures to improve office efficiency and productivity.
- Communication and Customer Service
- Provide excellent customer service to internal and external clients, including responding to inquiries and resolving issues.
- Develop and maintain relationships with vendors and suppliers.
- Communicate effectively with staff, management, and external stakeholders.
- Financial Management
- Assist with budgeting, forecasting, and financial reporting.
- Manage and reconcile office expenses and accounts.
- Develop and implement cost-saving initiatives.
- Security and Safety
- Ensure the office is secure and safe, including managing access to sensitive areas and equipment.
- Develop and implement procedures to prevent and respond to security incidents.
- Work Environment
- Work in a fast-paced environment with multiple priorities and deadlines.
- Collaborate with staff to achieve team goals and objectives.
- Contribute to a positive and inclusive work environment.
- Education
- Secondary (high) school graduation certificate.
- Experience
- 1 year to less than 2 years of experience in an administrative role.
- Skills
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office and other software applications.
- Competitive Salary
- Opportunities for Professional Development
- A Dynamic and Supportive Work Environment
