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Financial Controller for Hospitality

3 months ago

Ontario, Oregon, Canada Easton's Group of Hotels Full time

Position Overview

The primary objective of this role is to guarantee the precise and prompt preparation and dissemination of financial data within the hotel. This position will support the General Manager by delivering analytical insights and management information to enhance profitability while ensuring compliance with corporate accounting standards.

Key Responsibilities

  1. Compile and, where necessary, consolidate monthly and quarterly forecasts to ensure accuracy.
  2. Forecast departmental revenues and expenses in accordance with corporate guidelines.
  3. Deliver timely summaries of revenue and profit forecasts as mandated by company policy.
  4. Prepare comprehensive monthly and quarterly financial statements, highlighting variances from budget.
  5. Assist in creating detailed year-end working papers for audit or review purposes.
  6. Ensure proper utilization of the purchase order system by department heads as per company policy.
  7. Process and authorize all capital requests in line with company standards.
  8. Oversee accounts payable, accounts receivable, income audits, cashiering, and payroll functions to ensure compliance with company guidelines.
  9. Collaborate with the General Manager and Department Managers to develop the budget for operational presentation, adhering to established timelines and formats.
  10. Foster team commitment to budget goals through proactive guidance and training.
  11. Enhance understanding and utilization of financial reports and results.
  12. Engage with the General Manager in the monthly and quarterly financial review process, providing additional details as necessary.
  13. Supply management information to the General Manager to facilitate timely and informed business decisions.
  14. Uphold ethical accounting practices, promptly reporting any discrepancies to the Vice-President of Accounting.
  15. Authorize adjustments to accounts as required by company policy.
  16. Collaborate with internal and external auditors to ensure efficient completion of audits.
  17. Maintain organized filing systems for easy access to information by authorized personnel.
  18. Manage leases and oversee cash flow and asset management in accordance with company procedures.
  19. Ensure timely and accurate conversion of various financial systems.
  20. Provide training and assistance to other properties as directed by the General Manager.
  21. Ensure that all checks issued for liquor and travel agent commissions are authorized by the Corporate Office.
  22. Accurately accrue items at month-end in compliance with company policy.
  23. Assist in the counting of cash floats and safes as per company requirements.
  24. Verify daily cash and credit card deposits, reconciling them with the front office system and bank records.
  25. Manage property cash floats and deposits, including issuing individual cash floats to staff and conducting regular audits.
  26. Track all paid-out expenditures, including guest refunds, in accordance with company policy.
  27. Maintain documentation for various financial items, including gratuities and deposits.
  28. Notify the General Manager of any cash shortages or policy deviations.
  29. Prepare and collect bank deposits as per company policy.
  30. Assist in the accurate counting and recording of all inventory within the property as required by company policy.
  31. Review and ensure compliance with all accounting and cash control procedures outlined in corporate policies.

Department Management Responsibilities

  1. Schedule staff and forecast revenues and expenses to achieve effective cost control.
  2. Facilitate effective communication through regular briefings and departmental meetings.
  3. Ensure compliance with hygiene, health, safety, and emergency procedures as mandated by law and company policy.
  4. Fulfill reasonable requests as needed.
  5. Manage the supply of materials and equipment while adhering to departmental budgets.
  6. Oversee hiring, training, and performance management of staff in accordance with company procedures.
  7. Maintain standards of punctuality and staff appearance in line with company policy.
  8. Assume the role of Manager on Duty as required, maintaining professional standards.
  9. Encourage team commitment to the company and departmental mission statements.
  10. Perform staff duties as necessary to meet required standards and enhance guest care.
  11. Ensure staff are trained in the safe use of equipment and chemicals.
  12. Commit to guest satisfaction, addressing comments and complaints as per company procedures.
  13. Ensure adherence to company and property rules.
  14. Follow procedures outlined in the Property Crisis Communication Plan.
  15. Contribute to the security of the property and assets by adhering to security protocols.
  16. Complete month-end and year-end responsibilities in accordance with company policy.
  17. Perform any other duties as assigned by management.

Qualifications

  1. Education: A degree in accounting or finance.
  2. Experience: At least 5 years of accounting experience in the hospitality sector.
  3. Skills: Proficiency in Microsoft Excel is essential; experience with Great Plains software is advantageous.
  4. Personal Attributes: Strong attention to detail, excellent communication skills, organizational abilities, and analytical thinking.
  5. Physical Requirements: Ability to sit for extended periods.