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Office Administration Specialist

3 months ago

Richmond, British Columbia, Canada Paper Excellence Canada Holdings corp. Full time
Position Overview

The Office Administration Specialist plays a crucial role in ensuring the smooth operation of our administrative functions at Paper Excellence Canada Holdings Corp. This permanent position requires a dedicated individual who can manage various tasks efficiently.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Bachelor's degree
  • Experience: 1 to 2 years or equivalent experience
Work Environment

As part of a manufacturing setting, the role demands adaptability and a proactive approach to problem-solving.

Core Duties
  • Organize and facilitate seminars and conferences.
  • Oversee HR department activities to align with organizational objectives.
  • Manage information flow within the team.
  • Handle incoming mail and materials efficiently.
  • Schedule and confirm appointments as necessary.
  • Respond to telephone inquiries and relay messages.
  • Address electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Assist employees with questions and concerns.
  • Maintain office supply inventory and order as needed.
  • Welcome visitors and direct them appropriately.
  • Establish and maintain both manual and digital filing systems.
  • Draft and proofread correspondence and documents.
  • Conduct data entry tasks accurately.
  • Provide exceptional customer service.
  • Perform basic bookkeeping duties.
Technical Proficiency

Familiarity with the following software is essential:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Adobe Photoshop
  • MS Access
  • MS Office Suite
  • Google Drive
  • Email communication
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Invoice processing
  • Business process management
  • Accounting tasks
Safety and Security

A criminal record check is required for this position.

Work Conditions
  • Ability to work independently and manage a large workload.
  • Thrive in a fast-paced environment and work under pressure.
  • Meet tight deadlines with attention to detail.
  • Handle repetitive tasks efficiently.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and a team player.
  • Accurate and client-focused.
  • Reliable with effective time management skills.
  • Adaptable and accountable.
  • Dependable and diligent.
  • Quick learner with a proactive attitude.
Screening Criteria
  • Must be legally eligible to work in Canada.
Benefits

We offer a comprehensive benefits package, including:

  • Health Benefits: Dental plan, disability benefits, health care plan, vision care benefits.
  • Financial Benefits: Life insurance, pension plan.
  • Long-term Benefits: Long-term care insurance.
  • Other Benefits: Free parking available.