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Construction Administrative Assistant

2 months ago

Fort St John, Canada Pagnotta Inc. Full time

About Pagnotta Inc.

Pagnotta Inc. is a mid-sized, full-service provider of concrete, construction and tower crane and hoist services with a strong commitment to creating successful partnerships with customers throughout the construction process.

Job Overview

The Site Administrative Assistant provides critical support to the site management staff, including Project Managers and Superintendents, to ensure the smooth operation of construction projects.

Key Responsibilities

  • Filing and maintaining electronic and hard copy documents.
  • Managing crew sign-in sheets and maintaining accurate records.
  • Completing payroll entries for company and sub-trade workers.
  • Developing and maintaining technical lists, such as phone and email lists, and other project-related forms.
  • Preparing and sending letters and emails, as well as developing and maintaining data sheets.
  • Coordinating meetings and activities for project personnel.
  • Scanning and copying documents as needed.
  • Setting up meetings and ensuring timely communication.

Requirements

  • 1+ years of general administration experience, preferably in the construction industry.
  • Strong organizational skills with high attention to detail.
  • A self-motivated individual who can work independently and prioritize tasks effectively.
  • Able to juggle multiple competing priorities and maintain a positive team attitude.
  • Proficient in Microsoft Office suite of products, including Word, Excel, and Outlook.
  • Fluent English language skills.
  • A valid driver's license and access to a reliable vehicle are assets.
  • Able to lift 35 pounds.