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Administrative Support Specialist

2 months ago

Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Assistant, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and staff.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
  • Data Management: Compile and maintain accurate records, statistics, and other information, ensuring data integrity and confidentiality.
  • Reporting and Documentation: Prepare and edit reports, documents, and correspondence, ensuring clarity and professionalism.
  • Supply Management: Order office supplies and maintain inventory levels, ensuring efficient use of resources.
  • Information Management: Set up and maintain manual and computerized filing systems, ensuring easy access to information.
  • Correspondence and Proofreading: Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
Work Environment and Requirements
  • Independence and Autonomy: Work independently with minimal supervision, demonstrating self-motivation and initiative.
  • Repetitive Tasks: Perform repetitive tasks with accuracy and efficiency, minimizing errors and downtime.
  • Multitasking and Flexibility: Demonstrate ability to multitask, prioritize tasks, and adapt to changing circumstances.
  • Organizational and Time Management Skills: Prioritize tasks, manage time effectively, and maintain a high level of organization.
  • Dependability and Reliability: Demonstrate dependability, reliability, and a strong work ethic, ensuring timely completion of tasks and responsibilities.
Support for Diverse Groups
  • Cultural Competency and Awareness: Provide cultural competency training and awareness to create a welcoming work environment for diverse groups, including newcomers, refugees, youth, and Indigenous people.
Work Term and Language
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 40 hours per week