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HRIS Governance Specialist

3 months ago

Guelph, Ontario, Canada Upper Grand District School Board Full time

CAREER OPPORTUNITY: HRIS GOVERNANCE SPECIALIST

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB is a dedicated organization employing approximately 4,000 staff members who support over 35,000 students across various educational programs. The Board is committed to fostering student success and well-being through a collaborative environment that meets the diverse needs of its learners.

THE OPPORTUNITY

The UGDSB is in search of a proactive individual to fulfill the role of HRIS Governance Specialist.

Key Responsibilities:

HR Processes and Documentation

  • Oversee the governance of HR workflows, ensuring thorough documentation and standardization during system transitions.
  • Analyze and map processes to identify areas for technological enhancement, aiming to streamline operations.
  • Maintain comprehensive records of changes affecting existing policies and procedures.
  • Develop and uphold efficient HR process workflows that comply with organizational standards.
  • Identify necessary adjustments to policies and practices to align with future objectives.
  • Proactively address issues and enhance user experiences related to HRIS integrations.

ERP Project Support

  • Collaborate with project management to clarify HR processes, ensuring seamless transitions to new systems.
  • Serve as the primary HR contact for inquiries related to ERP implementation, liaising with Payroll and Finance.
  • Work with leadership to prioritize optimization initiatives and coordinate project timelines.
  • Engage with HR leadership to identify and implement solutions to operational challenges.
  • Coordinate with IT and other departments to recommend and execute improvements to existing systems.

Communication, Training, and Development

  • Assist in creating educational materials and content related to HR processes and standard operating procedures.
  • Translate functional requirements into actionable plans through workshops and interviews.
  • Design and implement training programs for end-users.
  • Develop communication strategies to ensure effective execution of process changes.

Reporting and Analysis

  • Monitor efficiencies across HR functions resulting from system transitions.
  • Maintain a structured approach to assess and organize core HR processes.
  • Regularly evaluate HR data to identify opportunities for further enhancements.
  • Administer reporting tools for end-users to facilitate data analysis.

Qualifications:

  • Post-secondary degree or diploma in Human Resources, Business Administration, or a related field.
  • A minimum of seven to ten years of progressive HR experience, particularly in process management and ERP technologies.
  • Preferred completion of the Certified Human Resources Professional (CHRP) designation.
  • Experience with Change Management Practices and Project Management is an asset.
  • Proficiency in various HRIS platforms and a strong understanding of business processes.
  • Ability to analyze and document business needs effectively.
  • Strong analytical skills and attention to detail.

INCLUSIVE RECRUITMENT & HIRING

The UGDSB is dedicated to promoting diversity and inclusion within its workforce. We encourage applications from individuals representing diverse backgrounds and experiences.

Accommodation & Accessibility

We strive to provide an accessible recruitment process. If you require accommodations, please inform us during the recruitment process.