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Logistics and Purchasing Coordinator

3 months ago

Victoria, British Columbia, Canada PHSA Full time
Job Overview

As a Purchasing Clerk V, Supply Chain, you will play a crucial role in managing the procurement processes within our organization. Your responsibilities will encompass a variety of tasks aimed at ensuring efficient sourcing and supply management.

Key Responsibilities

Facilitate customer support by addressing their daily supply and service requirements, while efficiently organizing and processing requisitions and disbursements through procurement systems and software applications. Perform clerical functions such as reconciling invoices, liaising with suppliers for invoice adjustments, and executing various administrative tasks including document preparation and data management. Draft sourcing documentation and conduct thorough research to maintain master contract files, supporting Buyers and Leads in alignment with established sourcing methodologies.

Duties Include:

Managing orders for supplies, equipment, and services using computerized procurement systems, ensuring accuracy in requisition processing, vendor communication, and order tracking. Maintaining data integrity across supply chain records, entering new items and updates as directed by management. Investigating and resolving discrepancies related to invoices and receiving, ensuring effective communication with internal and external stakeholders. Collaborating with the Buyer and management to assist in contract sourcing and reviewing competitive bid responses, providing analytical support as needed. Engaging with customers to ascertain requirements, source supplies, and facilitate product demonstrations while processing related documentation. Executing clerical duties in accordance with the Supply Chain Sourcing Methodology, including data entry, document preparation, and correspondence management. Preparing and maintaining contract documentation and registry updates, ensuring compliance with established policies. Conducting product evaluations and compiling responses for assessment. Addressing routine inquiries related to order management and coordinating communications for distribution. Performing general clerical tasks, including minute-taking during meetings.

Qualifications

Completion of Grade 12 with supplementary accounting coursework and a minimum of three years of relevant experience, or an equivalent combination of education and experience. Strong written and verbal communication skills. Proven ability to interact effectively with others. Excellent organizational skills. Physical capability to fulfill job responsibilities. Proficiency in operating relevant equipment.

Skills & Knowledge

A commitment to fostering reconciliation and understanding within the workplace. Familiarity with the socio-economic and historical contexts affecting Indigenous Peoples is highly desirable.

Benefits

At PHSA, we prioritize the well-being of our employees, offering a comprehensive benefits package that includes professional development opportunities, a pension plan, and wellness resources.

Join a leading employer in the province, with opportunities for career growth and recognition. Access to extensive training programs, including courses focused on Indigenous Cultural Safety. Enjoy generous vacation entitlements and statutory holidays. Flexible work options to support work-life balance. Participate in a premium discount program for various services and products.

About PHSA

The Provincial Health Services Authority is dedicated to planning and managing specialized health services in collaboration with BC health authorities, ensuring equitable healthcare access across the province. Our core values emphasize respect, compassion, innovation, partnership, and purposeful service.

PHSA is committed to creating a diverse and inclusive workforce, actively seeking to address systemic inequities and promote a culturally safe environment for all employees.