Senior Property Administrator
2 weeks ago
We are seeking a highly skilled Senior Property Administrator to join our team at Triovest Realty Advisors (BC) Inc. in Vancouver.
About the RoleThe successful candidate will support and assist the Property Management Team in the day-to-day administration and operations of a mixed-use commercial real estate portfolio.
Key Responsibilities- Accounts Receivable Management: Manage the Accounts Receivable process, including tenant chargebacks, review of monthly rent rolls, rent collection, and follow-up on outstanding balances.
- Lease Administration: Understand Lease Agreements and work with Lease Admin to ensure new tenants, renewals, and agreement expiries/terminations are set up properly in the accounting software.
- Property Coordination: Assist with coordination of preparation of vacant units for re-leasing and ensure tenant communication, administration, and year-end reconciliation processes are completed per the Lease Agreement.
- Tenant Support: Respond to inquiries regarding tenant accounts, rent letters, and year-end billing reconciliations.
- Document Management: Maintain organized and up-to-date documents, including telecommunications, signage, and parking agreements, vendor service agreements, and property-related documents.
- Site Visits: Conduct site visits to properties routinely and as needed.
- Tenant Engagement: Facilitate and/or assist with tenant engagement initiatives and surveys.
- Compliance and Training: Attend Team training and meetings and manage tenant Certificates of Insurance to ensure compliance with lease terms.
- Best Practices: Assist with the implementation of and adherence to national programs, policies, procedures, and property management best practices.
- A post-secondary degree in Accounting or Business Administration.
- A minimum of three (3) years of related Commercial Property Management experience.
- Experience in accounting, preferably in commercial real estate.
- Experience in Yardi Voyager and Yardi Payscan is an asset.
- Experience with Angus MRI is an asset.
- Advanced skills in Microsoft Office applications.
- Sound understanding of basic accounting concepts and principles.
- Proactive in identifying potential issues and taking preventive measures to mitigate risks.
- Exceptional organizational skills to manage multiple properties, teams, and tasks simultaneously.
- A keen eye for detail, ensuring that operational and financial aspects of the properties are meticulously managed.
We are committed to building a team and culture that embraces diversity as our strength. At Triovest, we strive to create an inclusive workplace where everyone feels valued.
We're committed to doing the right thing and living up to our core value of integrity by always following the law.
Our Code of Conduct is designed to ensure legal compliance and to build trust with our clients and stakeholders.
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