Senior Property Administrator

2 months ago

Vancouver, British Columbia, Canada Triovest Full time
Job Description

Triovest, a leading Canadian commercial real estate company, is seeking a highly skilled Senior Property Administrator to join their team in Vancouver. This 18-month contract position requires a professional with excellent communication and organizational skills to support the Property Management Team in the day-to-day administration and operations of a mixed-use commercial real estate portfolio.

Key Responsibilities:
  • Financial Functions: Assist with property portfolio financial functions, including budgeting, forecasting, and accounts receivable reporting.
  • Financial Analysis: Assist with monthly financial variance analysis if required.
  • Accounts Receivable and Payable: Oversee the AR and AP process, including purchase orders and invoices as needed, accruals; manage the Accounts Receivable process including tenant chargebacks, review of monthly rent rolls, rent collection, ensuring outstanding balances are followed up on a timely basis; issue demand/default notices in accordance with the lease agreements.
  • Lease Administration: Understand Lease Agreements and work with Lease Admin to ensure new tenants/renewals and agreement expiries/terminations have been set up properly in the accounting software.
  • Tenant Services: Coordinate tenant move in's/out's, coordinate minor landlord's work and assist with coordination of tenant improvement work; process security deposit refunds, process tenant improvement allowances.
  • Utilities and Maintenance: Track and maintain organization of utilities as required.
  • Property Preparation: Assist with coordination of preparation of vacant units for re-leasing.
  • Tenant Communication: Ensure tenant communication, administration are completed per the Lease Agreement, including the year-end reconciliation process.
  • Property Expenses and Budget: Understand property expenses and budget variances.
  • Document Management: Maintain organized and up-to-date documents including telecommunications/signage and parking agreements, vendor service agreements, and property-related documents.
  • Site Visits: Site visits to properties routinely and on an as needed basis.
  • Industry Certifications: Assist with BOMA BEST certifications, Rick Hansen certifications or other industry certifications as required.
  • Tenant Services Backup: For the assigned portfolio, back up coverage for tenant services as required including managing Angus MRI work orders, security access cards, tenant keys, signage.
  • Tenant Relationships: Develop strong tenant relationships; Respond to tenant concerns, address issues, communicate with tenants as required.
  • Tenant Engagement: Facilitate and/or assist with tenant engagement initiatives and surveys.
  • Team Support: Attend Team training and meetings; assist the onsite operations teams and liaise with tenants and service providers.
  • Certificate of Insurance: Manage tenant Certificates of Insurance to ensure compliance with lease terms.
  • Policy Implementation: Assist with the implementation of and adherence to national programs, policies, procedures, and property management best practices.
  • Manual Review: Routinely review to ensure the information held within the Tenant Manuals, Contractor Guidelines, and other manuals and guides is accurate and continuously up to date.
  • Event Planning: Organize and execute tenant and building events, with the Property Management Team.
Qualifications and Attributes:
  • Education: A post-secondary degree in Accounting or Business Administration is preferred.
  • Experience: A minimum of three (3) years of related Commercial Property Management experience.
  • Accounting Experience: Experience in accounting, preferably in commercial real estate.
  • Software Experience: Experience in Yardi Voyager and Yardi Payscan is an asset.
  • Angus MRI Experience: Experience with Angus MRI is an asset.
  • Microsoft Office: Advanced skills in Microsoft Office applications.
  • Accounting Concepts: Sound understanding of basic accounting concepts and principles.
  • Problem-Solving: Proactive in identifying potential issues and taking preventive measures to mitigate risks.
  • Collaboration: Collaborative approach to problem-solving and relationship development, and ability to work effectively with individuals at all levels of the organization.
  • Communication: Excellent written and verbal communication skills, including the ability to interact effectively with clients, tenants, team members, and service providers.
  • Client-Centric: A client-centric approach, prioritizing client service and the ability to build and maintain client trust.
  • Organization: Exceptional organizational skills to manage multiple properties, teams, and tasks simultaneously.
  • Attention to Detail: A keen eye for detail, ensuring that operational and financial aspects of the properties are meticulously managed.
  • Adaptability: Flexibility to adapt to changing market conditions, tenant needs, and unexpected challenges.
  • Culture: Passionate about fostering an inclusive and positive organizational culture.
  • Service: A dedication to providing exceptional service, every day.
  • Teamwork: The ability to adapt to change in a positive way and deliver successful results within a given time frame.
  • Collaboration: A team-oriented approach to meeting goals and objectives.

  • Senior Property Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full time

    Senior Property AdministratorQuadReal Property Group Ltd is seeking a highly skilled Senior Property Administrator to join our team. As a key member of our Oakridge Park team, you will be responsible for providing exceptional administrative and accounting support to our tenants.Key Responsibilities:Manage accounts payable and receivable, ensuring timely...

  • Senior Property Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full time

    Senior Property AdministratorQuadReal Property Group Ltd is seeking a highly skilled Senior Property Administrator to join our team. As a key member of our Oakridge Park team, you will be responsible for providing exceptional administrative and accounting support to our tenants.Key Responsibilities:Manage accounts payable and receivable, ensuring timely...

  • Senior Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full time

    Senior Property AdministratorQuadReal Property Group Ltd is seeking a highly skilled Senior Property Administrator to join our team. As a key member of our Oakridge Park team, you will be responsible for providing exceptional administrative and accounting support to our tenants.Key Responsibilities:Manage accounts payable and receivable, ensuring timely...

  • Senior Property Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full time $70,000 - $82,000

    Job Title: Senior Property AdministratorQuadReal Property Group Ltd is seeking a highly skilled Senior Property Administrator to join our team. As a key member of our Oakridge Park team, you will be responsible for providing exceptional administrative and accounting support to our tenants.Key Responsibilities:Accounts payable: Code, verify, and input...

  • Senior Property Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full time $70,000 - $82,000

    Job Title: Senior Property AdministratorQuadReal Property Group Ltd is seeking a highly skilled Senior Property Administrator to join our team. As a key member of our Oakridge Park team, you will be responsible for providing exceptional administrative and accounting support to our tenants.Key Responsibilities:Accounts payable: Code, verify, and input...

  • Senior Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada QuadReal Property Group Ltd Full time $70,000 - $82,000

    Job Title: Senior Property AdministratorJob Summary:We are seeking a highly skilled and experienced Senior Property Administrator to join our team at QuadReal Property Group Ltd. The successful candidate will be responsible for providing administrative and accounting support to our tenants, as well as supervising a site property administrator team.Key...

  • Property Administrator

    1 week ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job SummaryWe are seeking a highly skilled Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a key member of our property management team, you will be responsible for ensuring the smooth operation of our commercial properties.Key ResponsibilitiesLease Administration: Ensure that all lease agreements are met and that tenants are...

  • Property Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth day-to-day operations of our properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth day-to-day operations of our properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    1 month ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    4 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our commercial properties, including managing lease agreements, coordinating repairs and maintenance, and...

  • Property Administrator

    2 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. The successful candidate will be responsible for ensuring the smooth operation of our property management services, including lease administration, property maintenance, and customer service.Key ResponsibilitiesManage...

  • Property Administrator

    1 month ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our properties, including managing lease agreements, supervising support staff, and coordinating repairs...

  • Property Administrator

    1 month ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our properties, including managing lease agreements, supervising support staff, and coordinating repairs...

  • Property Administrator

    3 weeks ago

    Vancouver, British Columbia, Canada LIWAN INTERNATIONAL PROPERTY LTD Full time

    Job Title: Property AdministratorWe are seeking a highly organized and detail-oriented Property Administrator to join our team at LIWAN INTERNATIONAL PROPERTY LTD. As a Property Administrator, you will be responsible for ensuring the smooth operation of our properties, including managing lease agreements, coordinating repairs and maintenance, and providing...