Proposal Manager

3 weeks ago

Toronto, Ontario, Canada Aecon Full time
Job Title: Proposal Manager

Aecon is seeking a highly skilled Proposal Manager to join our team. As a Proposal Manager, you will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other proposal submissions.

Key Responsibilities:
  • Manage and oversee Aecon's formal submissions in response to RFQs, RFPs, and other proposal submissions
  • Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership
  • Design, Build, Finance, and Maintain (DBFM) and Design, Build, Finance, Operate, and Maintain (DBFOM) projects
  • Schedule and lead proposal/bid meetings
  • Manage and coordinate input from other partners
  • Manage Aecon submission responses when an Aecon JV partner is the pursuit lead
  • Manage proposal/bid submissions through Aecon's SBD SharePoint portal
  • Oversee and manage documents throughout the proposal/bid process
  • Update SBD's key performance indicators (KPIs) dashboard
  • Manage Aecon's project pursuit schedule and ensure adequate resource assignment
  • Oversee and manage a team of Major Bids Proposal Coordinators
  • Train, mentor, and develop non-management proposal team
  • Prepare executive summaries and reports for Aecon's Project Risk Committee (PRC) and Board of Directors
  • Packaging and delivering final proposal/bid submissions
  • Develop formal presentations of proposals/bid
  • Participate in Public Private Partnership (P3) industry forums, conferences, and functions
  • Travel as required to work with JV partners
  • Coordinate with Aecon's internal graphic design team
  • Occasional research and analysis of the industry
  • Supervise and assign responsibilities to junior staff members
  • Review and develop a detailed understanding of client proposal/bid requirements
  • Develop proposal/bid calendars and responsibility matrices
  • Create proposal/bid templates
  • Prepare, edit, and format proposal/bid sections
  • Track and ensure timely proposal/bid deliverables
  • Review existing proposal/bid content
  • Perform compliance checks on all submittal documents
  • Organize team reviews
  • Manage client's data and input on SharePoint sites
  • Attend pre-bid meetings and post-bid debrief meetings
Requirements:
  • Experience in major P3 Canadian proposal submissions (minimum 5 Years)
  • Demonstrated accuracy and attention to detail
  • Advanced written and communication skills
  • Experience working in a fast-paced and performance-driven setting
  • Excellent time management skills
  • Knowledge of construction industry considered an asset
  • Advanced knowledge of Microsoft package including Word, Excel, Power Point, Microsoft Project
About Aecon:
  • Engaging and agile workplace culture, collaborative and inclusive teams
  • Commitment to becoming a net-zero company by 2050
  • Investing in our people through various programs
  • Variety of wellness benefits
  • Tuition reimbursement opportunities
  • Recognition and rewards through Aecon Accolades and Aecon Achievement Awards
  • Employee Stock Options, Short Term Incentive Program, Retirement Savings and Pension Plan

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