Administrative Assistant

4 weeks ago

Calgary, Alberta, Canada BEDDINGTON TRAIL ANIMAL HOSPITAL Full time
Job Title: Office Assistant

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Beddington Trail Animal Hospital. As an Office Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.

Key Responsibilities:
  • Administrative Tasks: Type and proofread correspondence, forms, and other documents; receive and forward telephone or electronic enquiries; work on reports from manual or electronic files, inventories, and databases.
  • Document Management: Sort, process, and verify applications, receipts, and other documents; process incoming and outgoing mail manually or electronically; send and receive messages.
  • Office Operations: Prepare invoices and bank deposits; provide general information to clients and the public; photocopy and collate documents for distribution, mailing, and filing.
  • Inventory and Supplies: Order office supplies and maintain inventory; file material in storage areas; label files according to retention and disposal schedules.
  • Transportation and Travel: Public transportation is available.
  • Personal Suitability: Flexibility and reliability are essential for this role.
Requirements:
  • Will train.
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees.
  • Provides awareness training to employees to create a welcoming work environment for youth.
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
Work Environment:

Our office is located in an urban area, and we are a clinic and animal hospital. We offer a permanent position with 35 to 40 hours of work per week.

The language of work is English.

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