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Office Coordinator

2 months ago

Fredericton, New Brunswick, Canada LJW Catering Full time
Position Overview

The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office at LJW Catering. This position requires a detail-oriented individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Staff Support: Assist with employee consultations and address grievance procedures.
  • Information Management: Coordinate the flow of information within the team to enhance communication.
  • Mail Handling: Open and distribute incoming mail and other materials promptly.
  • Budget Oversight: Plan and control budgetary allocations and expenditures.
  • Operational Planning: Organize and manage daily office operations effectively.
  • Supervision: Oversee and guide other staff members in their tasks.
  • Training: Facilitate training sessions for new employees.
  • Office Procedures: Establish and maintain office procedures and routines.
  • Appointment Management: Schedule and confirm appointments as necessary.
  • Training Development: Manage strategies for employee training and development.
  • Communication: Answer phone calls and relay messages accurately.
  • Data Analysis: Oversee the analysis of employee data and information.
  • Employee Relations: Address employee inquiries and complaints effectively.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Database Management: Maintain and manage digital databases for efficient information retrieval.
  • Work Environment Evaluation: Assess work environments and procedures to ensure safety and efficiency.
  • Staff Supervision: Supervise office and volunteer staff to ensure productivity.
Qualifications
  • Education: Bachelor's degree preferred.
  • Experience: 1 to 2 years of relevant experience in an administrative role.
  • Employment Type: Permanent position.
  • Language: Proficiency in English is required.
  • Work Hours: 35 to 40 hours per week.