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Administrative Support Specialist

2 months ago

Surrey, British Columbia, Canada Fine Signs Ltd. Full time
About the Role

Fine Signs Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Office Procedures and Routines: Develop and implement efficient office procedures and routines to maximize productivity and minimize errors.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring seamless coordination with internal and external stakeholders.
  • Contract Management: Manage contracts, agreements, and other documents, ensuring compliance with company policies and procedures.
  • Communication and Customer Service: Provide exceptional customer service, responding to inquiries, and resolving issues in a timely and professional manner.
  • Data Management: Compile and analyze data, statistics, and other information to support business decisions.
  • Front Desk and Reception: Greet visitors, direct them to the appropriate contacts or service areas, and maintain a professional and welcoming atmosphere.
Computer and Technology Skills
  • Microsoft Office Suite: Proficient in MS Excel, MS Windows, and MS Word.
Support for Diverse Groups
  • Newcomers and Refugees: Participate in initiatives that support newcomers and refugees, including foreign credential recognition.
  • Youth: Offer on-the-job training, mentorship, coaching, and networking opportunities for youth.
  • Veterans: Recruit and support veterans through targeted hiring initiatives.
  • Indigenous People: Participate in initiatives that support Indigenous people, offer mentorship and coaching, and develop relationships with Indigenous communities and organizations.
  • Visible Minorities: Apply hiring policies that promote diversity and inclusion, and work to eliminate discrimination.
Work Environment
  • Work Term: Permanent
  • Work Language: English
  • Hours: 32 to 40 hours per week