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Work Space Management Coordinator

2 months ago

Montreal, Quebec, Canada KPMG-Canada Full time
About the Role

We are seeking a highly skilled and experienced Work Space Management Coordinator to join our team at KPMG-Canada. As a key member of our facilities management team, you will play a crucial role in maintaining and optimizing the workspaces of our organization.

Key Responsibilities
  1. Access System Management
  • Ensure the smooth operation of all critical company systems by establishing strong links with suppliers for the implementation and regular updating of information in the system.
  • Coordinate tailored training sessions, ensuring that targeted staff are autonomous.
Daily Space Management
  • Assignment - Office allocation - Space optimization
  • Manage office changes by:
    • Analyzing space optimization projects and making recommendations: schedule, plan, and budget.
    • Coordinating the purchase and disposal of office furniture.
    • Supervising internal installations and moves.
Concierge Service
  • Receive, process, and respond to employee requests in a timely manner.
  • Communicate effectively with different departments to coordinate responses to requests.
Space Compliance and Safety
  • Identify needs.
  • Make service requests requiring a contractor or maintenance once budget approvals are received.
  • Coordinate with companies for execution.
  • Ensure rigorous follow-up.
Acquisition and Opening of New Offices
  • Identify needs.
  • Plan and supervise the installation of access and security systems.
  • Plan employee office assignments.
  • Liaise with movers.
  • Coordinate the installation of signage.
Requirements
  1. Proven experience in property management, with a minimum of 3 years in a similar role.
  2. Advanced project management and problem-solving skills.
  3. In-depth knowledge of applicable local safety standards and regulations.
  4. Ability to work under pressure and manage multiple tasks simultaneously.
  5. Excellent interpersonal skills, ability to interact effectively with all levels of the organization.
Personal Qualities
  1. Strong sense of organization and meticulous attention to detail.
  2. Strong autonomy and ability to make informed decisions quickly.
About KPMG-Canada

KPMG-Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work.

We strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best.