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Financial Coordinator

2 months ago

Toronto, Ontario, Canada Pomp & Circumstance PR Full time
About the Role

Pomp & Circumstance PR is seeking a highly organized and detail-oriented Financial Assistant/Office Coordinator to join our team. As a key member of our operations team, you will provide essential support in managing financial transactions, maintaining records, and assisting with budgeting and reporting.

Key Responsibilities
  • Finance:
    • Assist in the process of reviewing invoices and expense reports.
    • Provide support on the reconciliations of bank statements and ensure accuracy in financial data.
    • Assist with processing accounts payable.
    • Reconcile budgets with the team.
    • Maintain confidentiality of financial information.
    • Handle correspondence and communication related to financial matters.
    • Address inquiries from customers and vendors regarding payments and invoices.
    • Provide support to the team on credit card authorization and supplier forms.
    • Ensure invoices and receipts are submitted.
  • General Admin:
    • Provide administrative support to the team.
    • Order office supplies and maintain inventory.
    • Communicate and implement office policies.
    • Coordinate gifts for colleagues, clients, and employee milestones.
    • Provide general support to office visitors.
    • Assist with the onboarding process for new hires.
    • Maintain the office conditions.
    • Address employees' queries regarding office management issues (e.g., stationery and hardware).
    • Assist with in-house and off-site activities, such as staff parties and in-office meetings.
Requirements
  • A postgraduate degree in business administration or similar background.
  • 1-2 years of related experience (Financial Assistant, Administrative Assistant, etc.).
  • Outstanding organization and time management skills.
  • High attention to detail and accuracy.
  • Ability to multi-task and handle various requests from different employees at the same time.
  • Understanding of basic math, accounting, and budgeting.
  • Proficiency in MS Office.
  • Attention to detail and problem-solving skills.
  • Familiarity with financial software and accounting systems (e.g., QuickBooks, SAP).
  • Strong numerical and analytical skills.
What We Offer
  • Salary: competitive and commensurate with experience.
  • Benefits package.
  • Hybrid work environment.
  • A flexible, collaborative, positive, and fast-paced work environment.
  • Many opportunities for professional development.
  • Birthdays off.
  • Paid vacation.
  • Extended long weekends.