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Conference Planner

2 months ago

Chilliwack, Canada The Royal Hotel Chilliwack Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at The Royal Hotel Chilliwack. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events that exceed our guests' expectations.

Key Responsibilities
  • Promote Conference and Meeting Services: Develop and implement marketing strategies to promote our conference and meeting services to potential clients.
  • Site Selection and Inspection: Inspect and select suitable venues for conferences and meetings, ensuring they meet our high standards.
  • Marketing and Communication Plans: Develop and implement marketing and communication plans to promote our events and services.
  • Media Strategies and Public Relations: Develop and implement media strategies and public relations activities to promote our events and services.
  • Budget Preparation and Management: Prepare, present, and manage budgets for events and conferences.
  • Bid Review and Cost Negotiation: Review bids and negotiate costs with vendors to ensure the best value for our guests.
  • Event Coordination and Monitoring: Coordinate and monitor all aspects of events and conferences, including setup, staging, seating, parking, communication systems, and other details.
  • Speaker Coordination: Confirm and coordinate with speakers, ensuring they have all necessary information and materials.
  • Accommodation and Transportation Arrangements: Plan and arrange for accommodation and transportation services for guests and speakers.
  • Special Events Program Design: Research and design special events programs that meet our guests' needs and exceed their expectations.
  • Event Logistics Management: Manage all aspects of event logistics, including vendor coordination, setup, and execution.
About You

We are looking for a highly organized and detail-oriented individual with excellent communication and interpersonal skills. As an Event Coordinator, you will be responsible for working with our team to plan and execute events that exceed our guests' expectations.

Requirements
  • Education: Bachelor's degree in a related field.
  • Experience: 2 years to less than 3 years of experience in event planning or a related field.
  • Work Setting: Willing to relocate for this position.
  • Computer and Technology Knowledge: Proficient in MS Excel, MS Office, MS Outlook, and MS PowerPoint.
  • Area of Work Experience: Business, conference centers, hotel, motel, resort.
  • Work Conditions and Physical Capabilities: Ability to work under pressure, meet tight deadlines, and maintain attention to detail.
  • Personal Suitability: Client focus, efficient interpersonal skills, flexibility, organized, and time management skills.