Subcontract Specialist

About Aecon

Aecon is a leading Canadian infrastructure development company that builds what matters for future generations to thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

Our Core Values

• Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

About the Role

We are seeking a highly skilled Subcontract Specialist to join our Aecon Industrial team. As a Subcontract Specialist, you will be responsible for providing subcontract management for Aecon Industrial to achieve its procurement objectives.

Key Responsibilities

• Meet with subcontractor representatives to keep current on service offerings.
• Provide pricing for estimates and assist with closing estimates.
• Source subcontractors, determine interest, and ensure they meet or exceed the minimum EHS, quality, and financial requirements of Aecon and the Client.
• Invite tenders; consult with subcontractors and facilitate review of proposals with project team.
• Conduct/facilitate all aspects of the competitive bidding process, including commercial and technical evaluations, issuing, receiving, recommending, awarding, and documenting.
• Identify the requirements in the prime contract applicable to subcontractors and develop flow downs.
• Gather all required documents for subcontractor vendor setup.
• Receive subcontract requisitions. Develop, negotiate, execute, and issue subcontracts.
• Input and maintain all subcontract documents in the appropriate information systems.
• Ensure subcontractors have adequate and current ISN and insurance coverage throughout the subcontract life cycle.
• Coordinate with project team to issue/execute subcontract revisions as required.
• Review invoice submissions for subcontract compliance.
• Facilitate invoice approvals and coordinate with accounts payable for processing.

Requirements

• Completion of post-secondary education.
• At least three (3) years of experience within an industrial or commercial construction procurement/subcontracts department.
• Completion of the P.M.A.C. Purchasing Certificate program or enrollment in the SCMP Accreditation Program is an asset.
• Understanding of supply chain principles, techniques, practices, and ethics.
• An understanding of the tools of procurement.
• Knowledge of industrial site subcontract services.
• Proven organizational skills and ability to work under pressure to meet deadlines and handle multiple tasks within a fast-paced work environment.
• Service orientation and ability to work effectively with a team environment.
• Ability to build positive working relationships with professionals within industry and internal clients.
• Strong negotiation skills.
• Ability to communicate effectively, both orally and in writing.
• Solid research skills and commitment to continually learn about new products and services.
• Attention to detail, mathematical, and analytical skills.
• Proficiency using Microsoft Office (Outlook, Word, Excel, SharePoint).
• SAP experience is an asset.