Office Operations Coordinator

4 weeks ago

Surrey, British Columbia, Canada Time International Academy Inc. Full time
Position Overview

We are seeking a dedicated **Administrative Assistant** to facilitate our office operations at **Time International Academy Inc.** This role is essential in ensuring smooth administrative processes and supporting our team in various capacities.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years.
  • Experience: A minimum of 1 year and less than 2 years in a similar role.
Key Responsibilities
  • Manage and distribute incoming mail and other communications.
  • Organize and coordinate daily operational tasks.
  • Oversee and guide junior staff members.
  • Provide training and support to new employees.
  • Arrange and confirm appointments efficiently.
  • Handle telephone inquiries and relay messages appropriately.
  • Respond to electronic inquiries in a timely manner.
  • Maintain office supply inventory and place orders as necessary.
  • Deliver exceptional customer service to clients and stakeholders.
  • Collaborate with the marketing team to effectively communicate promotional messages.
Work Environment

This position operates in a **fast-paced environment**, requiring adaptability and efficiency.

Support Initiatives
  • Newcomers and Refugees: We provide mentorship programs pairing newcomers and/or refugees with seasoned employees.
  • Youth Support: On-the-job training is tailored specifically for youth.
  • Indigenous Support: We offer mentorship, coaching, and networking opportunities for Indigenous workers.
Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 40 hours per week

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