Financial Operations Specialist

3 months ago

Kingston, Ontario, Canada Queen's University Full time

About Queen's University

A leading Canadian institution dedicated to research and providing an enriching educational experience. Queen's University fosters a dynamic work environment with diverse opportunities across various sectors including research, faculty support, engineering, athletics, and more.

Queen's University is committed to promoting employment equity and diversity, encouraging applications from individuals belonging to equity-seeking groups, including women, visible minorities, Indigenous peoples, persons with disabilities, and members of the LGBTQ+ community.

Position Overview

The Financial Operations Specialist plays an essential role within the Finance department at Athletics & Recreation. This position encompasses responsibilities such as managing accounts receivable, ensuring accurate revenue recognition, processing invoices, performing reconciliations, and documenting financial transactions. The specialist is tasked with maintaining precise financial records and aiding in sales initiatives.

Key Responsibilities

  • Act as the main liaison for internal financial systems
  • Reconcile financial data and report any significant discrepancies
  • Organize and maintain financial documentation
  • Ensure compliance with established policies and procedures
  • Propose enhancements to existing processes
  • Prepare and issue invoices while following up on outstanding payments
  • Generate revenue reports for financial analysis
  • Oversee cash flow and point of sale transactions
  • Conduct monthly petty cash reconciliations
  • Perform additional duties as assigned

Educational Requirements

A minimum of a three-year Community College Diploma or a Bachelor's Degree is required.

Experience Requirements

2-3 years of relevant professional experience is preferred. Familiarity with accounting practices is considered advantageous.

Knowledge and Skills

  • Solid understanding of financial processes
  • Strong interpersonal skills with the ability to influence
  • Ability to work independently and manage tasks effectively
  • Contribute positively to team objectives
  • Identify and act on opportunities for process enhancements
  • Research and implement best practices for job improvement
  • Commitment to principles of equity and diversity

Equity and Accessibility Commitment

Queen's University actively encourages applications from all qualified candidates, with a focus on equity-seeking groups. The University is dedicated to fostering diversity and inclusion in the workplace and provides support for applicants with disabilities.

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