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Office Administration Specialist

3 months ago

Richmond, British Columbia, Canada Coca-Cola Canada Full time

About This Role

The Office Administration Specialist plays a crucial role in providing comprehensive administrative assistance to the General Manager, with a primary focus on supporting the sales team and managing office operations. Key responsibilities include organizing meetings, generating sales reports, and managing the distribution of correspondence. This position is also tasked with monitoring phone messages and addressing inquiries from employees, visitors, vendors, and the public. Additionally, the Office Administration Specialist aids in the financial and operational analytics of the organization, offering support in the preparation of daily and weekly sales and financial reports, managing Accounts Payables and Receivables through SAP, and creating data entries and PowerPoint presentations.

Key Responsibilities

  • Execute complex administrative project assignments.
  • Maintain various departmental databases and lists.
  • Uphold strict confidentiality regarding sensitive information.
  • Develop and input data into spreadsheets.
  • Prepare and manage presentations, detailed reports, confidential correspondence, and files.
  • Interact with customers and sustain internal and external relationships.
  • Coordinate meetings and travel logistics, and oversee the department calendar.
  • Manage expense reporting.
  • Administer programs, projects, and processes specific to the operational unit.
  • Document meeting minutes and action items as required.
  • Create accounts, submit pricing, and handle orders.
  • Adjust pricing through the Price Deviation Request (PDR) tool.
  • Develop various spreadsheets and tracking reports.
  • Address miscellaneous administrative requests as needed.
  • Monitor customer marketing expenditures.

Qualifications

  • 2 - 3 years of proven experience in an office administration or executive assistant role.
  • Demonstrated ability to coordinate projects effectively.
  • Proficient in Microsoft Office applications (MS Word, Excel, and PowerPoint).
  • Excellent phone etiquette and customer service skills.
  • Bilingual proficiency in French and English is required.
  • Knowledge of SAP is considered an asset.