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Office Coordinator

2 months ago

Fort St John, Canada Denny's Fort St John Full time
Position Overview

The role of the Administrative Assistant at Denny's Fort St John is crucial for ensuring smooth operations within the office environment. This position requires a detail-oriented individual who can manage various administrative tasks efficiently.

Educational Requirements
  • Completion of secondary school or equivalent experience is necessary.
Key Responsibilities
  • Organize and facilitate seminars and conferences.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Manage scheduling and confirmation of appointments.
  • Handle telephone communications and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and relevant information.
  • Order and manage office supplies and inventory.
  • Assist in negotiating agreements on behalf of the organization.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Participate in recruitment and staffing processes.
  • Assess work environments and procedures to enhance safety and efficiency.
  • Oversee daily operations and ensure effective management.
Supervisory Responsibilities

Supervise a small team of 3-4 individuals.

Technical Skills
  • Proficient in MS Excel, MS Word, and MS Office applications.
Work Environment
  • Fast-paced setting with the ability to work under pressure.
  • Must meet tight deadlines while maintaining attention to detail.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional verbal and written communication skills.
  • Flexibility and organizational skills are essential.
  • Ability to work collaboratively as part of a team.
  • High level of accuracy and client-focused approach.
  • Reliable with effective time management skills.
  • Adaptable and quick to learn new processes.
Experience Requirements
  • 1 to 2 years of relevant experience is preferred.
  • This is a permanent position requiring a commitment of 40 hours per week.
  • Work language is English.