Administrative Coordinator

3 weeks ago

Hanwell, Canada GEMTEC Consulting Engineers & Scientists Limited Full time
Administrative Assistant Opportunity

GEMTEC Consulting Engineers & Scientists Limited is a dynamic and growing firm with a presence in Atlantic Canada and Ontario. We are seeking a highly organized and detail-oriented Administrative Assistant to support our Unexploded Explosive Ordnance (UXO) department in our Fredericton, NB office.

Key Responsibilities:
  • Manage timecard and expense entries for a high volume of employees, ensuring accuracy and compliance with company policies.
  • Review and carry out Quality Control checks on UXO field reports, including Daily Operations Reports, Daily Quality Control Reports, Daily Safety Reports, Tailgate Forms, Demolition Forms, etc.
  • Coordinate flight arrangements for employees, including booking flights, hotels, transportation, and managing travel itineraries.
  • Draft and issue employee contracts, ensuring all necessary terms and conditions are included and accurately documented.
  • Confirm and coordinate new hire paperwork and onboarding documents, ensuring all required documents are completed and filed appropriately.
  • Provide administrative support to various departments as needed, including scheduling meetings, preparing documents, and organizing files.
  • Assist with special projects and initiatives as assigned.
  • Adhere to all company policies.
Requirements:
  • Diploma or Certificate in Business Administration, or related field preferred.
  • Proven experience in administrative support roles, preferably in a fast-paced environment.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to prioritize tasks and manage time effectively.
  • Experience with timecard and expense entry systems preferred.
What We Offer:
  • Full-time position (37.5 hours per week).
  • Comprehensive benefits package including health, dental, and vision insurance.
  • Retirement savings plan with employer match.
  • Paid time off and holidays.

If you are a motivated and skilled administrative professional looking for a challenging opportunity, please click here to apply.

We thank all applicants for their interest; however, only those selected for an interview will be contacted at this time. We encourage you to connect with us on LinkedIn, even if this opportunity isn't for you, the next one might be.

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