Project Coordinator/Quality Manager

2 months ago

Hanwell, Canada GEMTEC Consulting Engineers & Scientists Limited Full time
About GEMTEC Consulting Engineers & Scientists Limited

GEMTEC Consulting Engineers & Scientists Limited is a rapidly expanding firm with a strong presence in Atlantic Canada and Ontario. We are seeking a highly motivated and skilled Project Coordinator/Quality Manager to join our team.

Job Summary

We are looking for a full-time Project Coordinator/Project Manager to support our Unexploded Explosive Ordnance (UXO) department in our Fredericton, NB office. The successful candidate will have a strong background in business administration, science, engineering, or a related field, and will possess excellent communication and interpersonal skills.

Key Responsibilities
  • Alternate Company Security Officer (ACSO): responsible for initiating and reviewing security clearance applications for all staff through the Federal Contract Securities Program.
  • Company Designated Official for the Federal Controlled Goods program: responsible for facilitating and carrying out security assessments for UXO staff, including a detailed review of their applications.
  • Maintain GEMTEC's certification for the Federal Controlled Goods program.
  • Manage timecard and expense entries for a high volume of employees, ensuring accuracy and compliance with company policies.
  • Review and carry out Quality Control checks on UXO field reports.
  • Coordinate flight arrangements for employees, including booking flights, hotels, transportation, and managing travel itineraries.
  • Draft and issue employee contracts, ensuring all necessary terms and conditions are included and accurately documented.
  • Confirm and coordinate new hire paperwork and onboarding documents, ensuring all required documents are completed and filed appropriately.
  • Provide administrative support to various departments as needed, including scheduling meetings, preparing documents, and organizing files.
  • Assist with special projects and initiatives as assigned.
  • Adhere to all company policies.
Quality Management Responsibilities
  • Prepare, maintain, and carry out an annual review of all quality management documentation.
  • Maintain the Qualifications, Training and Security Clearance Log, the Corrective Action and Risk Log, the Approved Suppliers List, Client Feedback Log, and the Standards and References Log.
  • Plan, facilitate, and participate in internal and external audits carried out by sub-consultants for ISO certification.
  • Facilitate strategic planning and management review meetings.
  • Brief new staff on the QMS.
  • Manage the Corrective Action and Risk Log to ensure that suitable corrective action, risk mitigation, and timely responses from Process Owners are documented.
  • Review and carry out Quality Control checks on UXO field reports.
  • Maintain the QMS file structure as well as the file structure of individual projects.
Requirements
  • Diploma or Certificate in Business Administration, Science, Engineering, Environmental, or related field preferred.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Ability to prioritize tasks and manage time effectively.
What We Offer
  • Full-time position (37.5 hours per week)
  • Comprehensive benefits package including health, dental, and vision insurance.
  • Retirement savings plan with employer match.
  • Paid time off and holidays.

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