Event Coordinator

1 day ago

Vancouver, British Columbia, Canada DUSHAN FLOWERS INC. Full time
Job Title: Event Planner

DUSHAN FLOWERS INC. is seeking a highly organized and detail-oriented Event Planner to join our team. As an Event Planner, you will be responsible for coordinating and executing events, conferences, and meetings from start to finish.

Key Responsibilities:
  • Develop and implement risk management plans to ensure successful events
  • Promote conference and meeting services or special events to clients and stakeholders
  • Inspect and select sites for events, considering factors such as accessibility, amenities, and logistics
  • Develop marketing and communication plans to promote events and engage with attendees
  • Develop financial procedures to manage event budgets and ensure cost-effectiveness
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services
  • Arrange for shipping, receiving, and storage of event materials and equipment
  • Assist in budget preparation and financial planning for events
  • Assist in site selection and attend to related details, such as logistics and coordination
  • Co-ordinate media services, including audio-visual equipment and technical support
  • Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan for social events and guest programs, including catering, entertainment, and activities
Requirements:
  • 3-4 years of experience in event planning, conference coordination, or a related field
  • Excellent communication and interpersonal skills, with the ability to work effectively with clients, stakeholders, and team members
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously
  • Proficiency in Google Docs, Adobe Photoshop, MS Excel, MS Office, MS Outlook, and MS Word
  • Ability to work under pressure, meet tight deadlines, and adapt to changing circumstances
  • Flexibility to work overtime, including evenings and weekends, as required
Working Conditions:
  • Fast-paced environment with multiple projects and deadlines
  • Occasional overtime required, including evenings and weekends
  • Ability to work in a team environment and collaborate with colleagues
Personal Suitability:
  • Accurate and detail-oriented, with a focus on quality and precision
  • Client-focused, with excellent communication and interpersonal skills
  • Efficient and organized, with the ability to prioritize tasks and manage multiple projects simultaneously
  • Excellent oral and written communication skills, with the ability to communicate effectively with clients, stakeholders, and team members
  • Flexibility and adaptability, with the ability to adjust to changing circumstances and priorities
  • Initiative and proactivity, with the ability to take ownership of tasks and projects
  • Organized and efficient, with the ability to manage multiple projects and tasks simultaneously
  • Team player, with the ability to work collaboratively with colleagues and stakeholders
  • Time management and prioritization skills, with the ability to meet deadlines and manage multiple projects

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