Energy Conference Producer

3 days ago

Calgary, Alberta, Canada EventWorx Corporation Full time
Job Summary

We are seeking a highly skilled and experienced Conference Researcher/Producer to join our team at EventWorx Corporation. The ideal candidate will be responsible for the research and development, planning, and execution of energy-related conferences. This role requires a general understanding of the energy industry, excellent project management skills, and the ability to work collaboratively with various stakeholders.

Key Responsibilities:
  • Research and Content Development:
  • Conduct in-depth research to identify key trends, topics, and issues in the energy sector.
  • Develop Industry Advisory Boards to assist in identifying key trends and topics and potential speakers.
  • Develop compelling and relevant conference agendas that address the needs and interests of the target audience.
  • Source and recruit high-profile speakers and industry experts to participate in conferences.
  • Identify and sell sponsorships to new organizations.
  • Project Management:
  • Oversee the end-to-end production of conferences, including planning, scheduling, and on-site execution.
  • Coordinate with internal teams to ensure seamless event delivery.
  • Manage timelines and ensure all project milestones are met.
  • Scheduling and Hosting regular Advisory Board Meetings and Panel Planning meetings.
  • Stakeholder Engagement:
  • Build and maintain relationships with industry speakers, associations, stakeholders, sponsors, and partners.
  • Work closely with speakers, panelists, and moderators to ensure they are prepared and informed about their roles.
  • Collect speaker bios and photos as soon as speakers are confirmed.
  • On-Site Management:
  • Prepare detailed 'run-of-play' documents to be shared with AV techs, MC's, and other stakeholders.
  • Work in partnership with Operations to manage conference-associated speaker coordination, AV setup, and some event logistics.
  • Participate in the on-site execution of conferences, ensuring a smooth and professional experience for all attendees.
  • Be prepared to emcee conference sessions as required.
  • Post-Event Activities:
  • Conduct speaker post-event evaluations to gather feedback and identify areas for improvement.
  • Incorporate delegate and speaker feedback into plans for the next year's planning.
Qualifications:
  • Proven experience in planning conferences or event management, preferably within the energy sector.
  • Proven experience in researching conference programs and speakers.
  • A basic understanding of the energy industry and its key players, with a strong interest to learn more about the advancements in the sector.
  • Excellent project management and organizational skills.
  • Exceptional English written and verbal communication skills.
  • Ability to work under pressure and meet tight deadlines.
  • Proficiency in MS Office Suite and event management software.
  • Proficiency using LinkedIn to research and connect with speakers, stakeholders, and sponsors.
Preferred Skills:
  • Experience with virtual or hybrid event formats.
  • Knowledge of marketing and promotional strategies.
  • Strong networking and relationship-building abilities.
Benefits:
  • Competitive salary and opportunity to earn commissions on sponsorship sales.
  • Flexible benefits plan.
Job Type:

Full-time

Pay:

$55,000.00-$65,000.00 per year

Additional Pay:
  • Commission pay
Benefits:
  • Extended health care
  • Flexible schedule
Schedule:
  • Monday to Friday
Ability to Commute/Relocate:
  • Calgary, AB T3E 7M8: reliably commute or plan to relocate before starting work (required)
Experience:
  • Energy research: 2 years (required)
  • Conference planning: 1 year (required)
  • Project management: 1 year (preferred)
Location:
  • Calgary, AB T3E 7M8 (required)
Willingness to Travel:
  • 25% (required)
Work Location:

In person

Expected Start Date:

2024-10-07

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