Facilities Support Services Coordinator
4 weeks ago
Job Overview
YOUR ROLE IN SUPPORTING OTHERS
Are you a meticulous and organized individual who thrives in a dynamic environment? Are you looking for a fulfilling position where you can contribute to the well-being of others while being valued in return? If so, you are in the right place.
Reporting to the Manager of Emergency Management and Facilities, the Facilities Support Services Coordinator plays a crucial role in executing assigned responsibilities and offering assistance related to the administration and upkeep of office facilities. This role emphasizes maintaining a secure and efficient workplace.
The Facilities Support Services Coordinator is dedicated to achieving objectives while adhering to established service agreements, timelines, and quality standards.
Key Responsibilities
Facility Management and Maintenance:
- Cultivates relationships with property management to facilitate necessary maintenance and repairs within the office environment.
- Oversees maintenance and repair requests for equipment and furnishings, ensuring alignment with service agreements and organizational protocols.
- Conducts site evaluations with contractors and property representatives to verify compliance with service agreements and reports any issues to the Facilities Manager.
Fixture Management:
- Implements workstation modifications based on ergonomic assessments.
- Coordinates logistics for office relocations in collaboration with management and external service providers.
- Procures office fixtures in accordance with the organization's purchasing policies.
Support Services:
- Provides comprehensive support to all offices, including managing the ordering and delivery of supplies, distributing correspondence, and processing materials and services.
Office Support Functions:
Supplies Management
- Maintains adequate inventory levels of office supplies and forms.
- Processes orders for various office locations.
- Fulfills supply requests from service providers and replenishes stock as needed.
Mail and Courier Services
- Manages the receipt and distribution of incoming mail and courier packages, as well as the processing of outgoing items.
Qualifications
- High school diploma or equivalent.
- At least two years of experience in office or facility operations, maintenance, or logistics.
- Proficient in basic computer applications, including word processing and Microsoft Office.
- Fluency in English; bilingualism is preferred, with a basic understanding of oral French being an asset.
Preferred Skills
- Strong communication, interpersonal, and customer service skills.
- Excellent multitasking and prioritization abilities, with a keen attention to detail.
- Self-motivated and capable of working both independently and collaboratively.
Work Schedule
- Standard hours are Monday to Friday, 8:30 AM to 4:30 PM (35 hours per week).
Benefits
- We prioritize wellness and work-life balance, offering a supportive and inclusive culture that fosters continuous learning and growth.
- Competitive compensation packages and benefits.
- Opportunities for professional development.
- Membership in a defined benefit pension plan.
Commitment to Diversity
Our organization is dedicated to fostering a culture of equity, inclusion, and diversity. We encourage applications from all qualified individuals and are committed to accommodating persons with disabilities throughout the recruitment process.
We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.
Health and Safety Policy
Our organization has implemented a mandatory vaccination policy for all staff to ensure a safe working environment.
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