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Payroll Specialist

1 month ago

Oakville, Ontario, Canada Halton Healthcare Full time
Job Summary

Halton Healthcare is seeking a highly skilled Payroll Specialist to join our team. As a key member of our Hospital Finance team, you will be responsible for the accurate internal payroll processing for approximately 5,200 full-time, part-time, and casual employees using Meditech & API eScheduling systems.

Key Responsibilities
  • Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
  • Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations, ensuring all legislative requirements and deadlines are met.
  • Prepare and process unscheduled deductions and payroll adjustments, ensuring compliance with all hospital policies and collective agreements.
  • Liaise with departmental timekeepers and prepare all communications regarding payroll.
  • Audit all employee file changes prepared by Human Resources and process all related adjustments.
  • Provide monthly payroll training for timekeepers and managers.
  • Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller.
  • Prepare and balance all monthly employee benefit accounts to the GL.
  • Complete Payroll month-end close & associated journal entries & account reconciliations.
  • Prepare the monthly pre-authorized payments for parking and benefits.
  • Assist the Payroll Manager with annual audit for payroll with external auditors for all entities.
  • Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension-related queries, processing payment and information files on a bi-weekly and monthly basis.
  • Prepare proper documentation and payments for terminated employees and employees on leave of absence, including all legally required employer documents and information.
  • Actively participate in the continuous improvement of all payroll processes, including project leadership.
  • Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims.
  • Assist with year-end processing and reconciliations.
  • Collaborate with Human Resources & ICT Department on workflow creation, testing & troubleshooting.
  • Key point of contact for Meditech, responsible for ensuring dictionaries are maintained and leading resolution of system issues.
  • Participate in on-going professional development to maintain current knowledge base related to payroll, and related information systems.
  • Perform other related duties as assigned.
Requirements
  • Successful candidate must have a Payroll Compliance Practitioner designation, other payroll certifications are an asset.
  • Diploma or university degree is required.
  • Minimum of 5-7 years of progressive relevant payroll experience is required.
  • Working in a hospital environment or other large government sector not-for-profit organization (NPO) preferred.
  • Demonstrated success in a fast-paced, high-complexity & high-volume work environment required.
  • Proven ability to remain solution-oriented when faced with difficult situations.
  • Demonstrated knowledge of financial reporting is required.
  • Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills, Meditech experience is an asset.
  • Excellent verbal & written communication and able to effectively work with all levels of the organization with a customer focus.
  • Proven ability to remain solution-oriented when faced with difficult situations.
  • Ability to work independently with minimal supervision.
  • Must be innovative, tactful, detail-oriented and have initiative.
  • Proven analytical, and organizational skills with the ability to organize, prioritize and multitask in a fast-paced environment is essential.
  • Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs.
  • Satisfactory employment and attendance record.