Mailroom Operations Coordinator

1 month ago

Burlington, Ontario, Canada Ecolab Full time

Position Overview:
At Ecolab, we are dedicated to enhancing cleanliness, safety, and health across various sectors globally. Our commitment spans the food, hospitality, healthcare, industrial, and oil and gas industries, ensuring their environments remain secure and efficient while achieving sustainability objectives. We are currently seeking a contract Mailroom Operations Coordinator within our Nalco Water division. This role is essential for maintaining the seamless operation of our mailroom and print shop, alongside providing vital reception assistance.

Key Responsibilities:

  • Produce product labels, bulk tank labels, fill line labels, and other departmental materials.
  • Execute laminating tasks for labels, safety data sheets, signage, etc.
  • Print and bind manuals as required.
  • Manage the procurement of paper, toner, and other supplies for copiers and printers; order bulk label supplies as necessary.
  • Monitor copier usage for invoicing purposes.
  • Open and distribute incoming mail, ensuring all mail slots and lists are up-to-date.
  • Prepare shipping manifests and bills of lading for courier services, maintaining a daily log.
  • Track delayed courier shipments as needed.
  • Sort and meter outgoing mail using mailing machines.
  • Maintain adequate stock levels of supplies such as envelopes, pre-printed labels, forms, postage, and other mailroom essentials.
  • Complete mailroom reports and manage invoicing.
  • Perform reception duties, including welcoming visitors, ensuring adherence to security protocols, managing the switchboard, and taking messages as appropriate.

Basic Qualifications:

  • High School Diploma or equivalent.
  • Ability to lift and carry items weighing up to 50lbs.
  • Proficient keyboarding and computer skills.
  • This position does not offer immigration sponsorship.

Preferred Qualifications:

  • Experience in mailroom, print shop, or reception roles is advantageous.
  • Familiarity with business environments and sensitivity to confidential information is preferred.

Knowledge and Skills:

  • Strong interpersonal, communication, and problem-solving abilities with a focus on customer service.
  • Adaptability to respond to urgent requests and shifting priorities.
  • Effective time management skills and capability to multitask.
  • Keen attention to detail.
  • Proven ability to thrive in a fast-paced environment while handling sensitive or confidential information.

Contract Details:

  • This is a 12-month contract position.
  • Work hours are 40 hours per week with a flexible schedule to be determined.

Commitment to Diversity and Inclusion:
Ecolab is dedicated to equitable treatment of all associates and applicants, promoting the principles of Equal Opportunity Employment. Our objective is to fully engage minority, female, and disabled individuals at all workforce levels. We will recruit, hire, promote, transfer, and provide advancement opportunities based on individual qualifications and job performance, without discrimination based on race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, or disability.

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