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Event Coordinator Specialist

1 month ago

Old Toronto, Ontario, Canada Davies Ward Phlips Vneberg LLP Full time
About Davies Ward Phlips Vineberg LLP

Davies is a top-tier Canadian law firm with a strong presence in high-stakes matters. With offices in Montréal, Toronto, and New York, we are consistently at the centre of complex deals and cases in Canada and abroad.

Our Culture

We value a collaborative environment where team members of all backgrounds feel appreciated and encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

The Role

We are seeking a proactive Specialist, Events and Sponsorships to join the Marketing and Business Development department on a 14-month contract in our Toronto office. The successful applicant will play a crucial role in the planning and execution of a diverse range of events.

Key Responsibilities
  1. Plan and execute complex virtual, hybrid, and in-person meetings and events, ensuring seamless logistics and exceptional client experiences.
  2. Oversee sponsorships and donations, handling approvals, invoicing, and internal tracking with precision and attention to detail.
  3. Liaise directly with lawyers and key stakeholders to ensure alignment and effective communication.
  4. Manage event collateral and presentations, creating engaging content that showcases the firm's expertise and values.
  5. Research and manage client gifts and promotional merchandise, ensuring thoughtful and relevant gestures.
  6. Support firm season-ticket allocation and hospitality suites, fostering strong relationships with clients and partners.
  7. Contribute to weekly and quarterly event reports, providing valuable insights and recommendations for future events.
  8. Handle event-related expenses with accounting, ensuring accurate and timely tracking.
Requirements
  1. Certificate in event management and/or Bachelor's Degree preferred, with a strong foundation in marketing and business development.
  2. 5–7 years of event coordination experience in a professional setting, with a proven track record of success.
  3. An enthusiastic team player capable of working in a precise, fast-paced environment, with excellent communication and problem-solving skills.
  4. Highly organized and detail-oriented, with the ability to multitask and prioritize tasks effectively.
  5. Familiar with new technology, event platforms, and local events, with a willingness to learn and adapt.
  6. Proficient in Microsoft Office Suite, CRM systems, HTML, Adobe InDesign, and Illustrator, with a strong understanding of design principles and visual storytelling.
How to Apply

For more information or to submit your application, please email Robyn Hayes, HR Business Partner, or apply on LinkedIn. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive, and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.