Administrative Assistant, Academics
4 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Head, Academics and Professional Learning and the Chief Innovation Officer. The successful candidate will be responsible for calendar management, arranging meetings and appointments, maintaining office and professional learning/meeting spaces, and updating departmental budgets and expenses.
Key Responsibilities- Maintain accurate and up-to-date databases and digital filing systems
- Order supplies and materials for the school and innovation department as required
- Renew school-wide memberships and subscriptions while tracking expiration dates
- Support reporting to various organizations, including the annual renewal of application to the Ministry of Education
- Maintain office and meeting spaces, and set up each day's events
- Schedule and manage calendars, including moving meetings as priorities change
- Maintain agendas for all scheduled meetings and events
- Support the IB Middle Program with curricular events and student registrations
- Collaborate closely with the HR team to manage scheduling for interviews
- Support scheduling of faculty valuation meetings and class observations, report creation and follow-up
- Prepare materials for Ministry inspection, IB program evaluation, CAIS accreditation and Board reporting
- Track and monitor budgets, invoice and expense payments, including reconciliation of budgets and Visa statements
- Organize events such as professional development workshops, meetings, and guest speakers
- Register approved faculty for requested/required professional development, IB training courses, roundtables and conferences, including arranging travel and accommodation
- Keep records of PD related expenses and support budget tracking processes
- University degree and/or a relevant recognized community college program or equivalent work experience
- 3+ years of related experience in an administrative capacity, preferably in an academic environment
- Advanced computer skills with MS Office (Word, Excel and PowerPoint), Google Drive, and academic databases
- Excellent interpersonal skills and ability to liaise with various stakeholders
- Highly organized and able to prioritize in a high volume environment
- Adaptable to changing priorities with short deadlines
- Excellent communication skills, both verbal and written
- Ability to operate with utmost discretion of highly confidential information
- Good judgment, professional attitude, and detail-oriented ability
- Familiarity with the International Baccalaureate (IB) program would be an asset
Branksome Hall offers a dynamic and supportive work environment, with opportunities for professional growth and development. We are committed to diversity, equity, and inclusion, and welcome applications from all qualified candidates. We offer a competitive salary and benefits package, as well as opportunities for professional development and mentorship.
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Toronto, Ontario, Canada Branksome Hall Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Head of Academics and the Chief Innovation Officer. The successful candidate will be responsible for maintaining calendars, arranging meetings, and updating departmental budgets and expenses.Key ResponsibilitiesMaintain accurate...
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Toronto, Ontario, Canada Branksome Hall Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Head of Academics and the Chief Innovation Officer. The successful candidate will be responsible for maintaining calendars, arranging meetings, and updating departmental budgets and expenses.Key ResponsibilitiesMaintain accurate...
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