Executive Secretary

7 days ago

Ontario, Oregon, Canada Lakehead Schools Full time

Job Title: Executive Secretary - Office of the Superintendents

Job Summary: We are seeking a highly skilled and organized Executive Secretary to provide administrative support to the Superintendents in the Office of the Superintendents. The successful candidate will be responsible for managing all aspects of the Superintendents' office, planning and organizing meetings, and preparing reports.

Key Responsibilities:

  • Provide administrative support to the Superintendents, including managing their schedules, coordinating meetings, and preparing reports.
  • Plan and organize meetings, special events, and other activities related to the Superintendents' portfolios.
  • Prepare and manage formal reports to the Board, departmental reports, and committee reports.
  • Act as a liaison between the Office of the Superintendent and parents, guardians, and community members.
  • Manage the accurate and timely reporting on TPON.
  • Board contact for insurance inquiries.
  • Preparation of financial transactions.
  • Management of various department and project budgets.

Requirements:

  • Secondary school diploma, plus three years post-secondary education and/or training in clerical administration.
  • Three to five years of experience as an Administrative Assistant/Executive Assistant, managing multiple priorities and working with individuals in leadership.
  • Strong interpersonal and written and oral communication skills.
  • Excellent computer skills, including Microsoft Office Suite, Word, Excel, PowerPoint, and Teams.
  • Ability to work independently with minimal supervision.
  • Ability to interact with various groups and individuals, both internal and external to Lakehead District School Board.
  • Strong human relations skills.
  • Excellent planning and organizational skills combined with the ability to manage multiple priorities and work with frequent interruptions.
  • Well-developed executive administration skills combined with the ability to respond to administrative needs and requirements in a flexible, timely manner.
  • Ability to handle information of a confidential and/or sensitive nature with tact and diplomacy.

Application Procedure: A cover letter and detailed resume, along with names and email addresses of two (2) references that may be contacted. References are to be listed on a Reference Check Consent Form that can be found on the Board's website under the Careers tab. Applications are to be emailed to Lakehead District School Board thanks all applicants for their interest. Only those candidates selected for an interview will be contacted. Offer of employment is conditional upon the successful candidate providing a current, original Police Record Check. This document does not need to be included in your application package.

We welcome applications from all qualified candidates. Lakehead Public Schools is committed to building and upholding barrier-free learning and working environments where equity, diversity, inclusivity, and belonging thrive. We strive to create a workforce that represents the diversity within the communities we serve. As part of that commitment, we encourage applications from candidates who identify as Indigenous, Black, racialized, women, 2SLGBTQIA+, persons with disabilities, and other underrepresented groups. Lakehead Public Schools will provide reasonable accommodation for candidates in all aspects of the selection and hiring process. For accommodation requests, please contact Human Resources at so appropriate arrangements may be made.

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