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Administrative Coordinator

2 months ago

Boyle, Canada TRI-GEN GROUP LTD. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TRI-GEN GROUP LTD.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and daily operations. They will also be responsible for evaluating daily operations, planning and organizing daily tasks, and establishing and implementing policies and procedures.

Key Responsibilities:
  • Coordinate seminars, conferences, and daily operations
  • Evaluate daily operations and make recommendations for improvement
  • Plan and organize daily tasks and projects
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Oversee the preparation of reports
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Assign, coordinate, and review projects and programs
Requirements:
  • 1-2 years of experience in an administrative role
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in MS Office
  • Ability to multitask and prioritize tasks
  • Excellent attention to detail
  • Ability to work in a fast-paced environment
Working Conditions:
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
Language:

English

Experience:

1 year to less than 2 years

Support for Newcomers and Refugees:

Participates in a government or community program or initiative that supports newcomers and/or refugees

Assists with immediate settlement needs of newcomers and/or refugees