Administrative Support Specialist

2 months ago

Elliot Lake, Canada BMO Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. In this role, you will provide administrative support to our executive team, ensuring the smooth operation of our business group.

Key Responsibilities
  • Provide administrative support to executive team members, including calendar management, travel arrangements, and expense reporting.
  • Coordinate department events, meetings, and training sessions.
  • Develop and maintain filing systems, ensuring business and operational reports are readily available.
  • Support the development of tailored messaging, including writing, editing, and distributing communications.
  • Process invoices for payment, track expenses, and prepare departmental expense claims.
  • Liaise with internal business units and external vendors to coordinate premises and building-related matters.
  • Maintain supplies inventory, checking stock levels, anticipating needs, and expediting orders.
  • Ensure all vacation and absence scheduling is documented, taking into account critical business needs.
  • Coordinate training requirements for staff, researching, booking, and confirming sessions.
Requirements
  • Typically between 1-2 years of experience in an administrative/professional support function.
  • Post-secondary degree in a related field of study is desirable.
  • Basic specialized knowledge, verbal and written communication skills, organization skills, collaboration and team skills, and analytical and problem-solving skills are required.
What We Offer

We offer a competitive salary, a comprehensive benefits package, and opportunities for growth and development. Our total compensation package includes performance-based incentives, discretionary bonuses, and other perks and rewards.

We are committed to an inclusive, equitable, and accessible workplace. By learning from each other's differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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