Administrative Assistant

4 weeks ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Government of Nova Scotia. As an Administrative Assistant, you will provide administrative support to directors, employees, and office visitors, ensuring that all interactions are positive and welcoming.

Key Responsibilities
  • Coordinate electronic calendars, arrange meetings, and travel accommodations
  • Prepare and coordinate financial transactions, including invoicing
  • Track time-sensitive tasks and deliverables
  • Provide backup support for the IPTA Review Board, including setting hearings, circulating materials, and tracking data
  • Coordinate office equipment and technology, and provide technical support to staff as needed
  • Prepare agendas, take accurate minutes, and notes
  • Prepare confidential correspondence across various programs
  • Review, sort, and distribute mail
  • Respond to inquiries from the public, agencies, and departments for multiple program areas
  • Maintain accurate data and statistics, and prepare reports
Requirements

You must have a one-year business course and a minimum of three years of secretarial/administrative support experience. You should be a collaborative team player with proficient skills in Microsoft programs, including Word, Excel, PowerPoint, and Outlook. You must be able to work independently in a busy and challenging environment, exercising sound judgment and tact when handling confidential matters.

What We Offer
  • Career development opportunities, including career guidance, tools, resources, and ongoing training
  • An engaging workplace with forward-thinking policies and strategies
  • Countless career paths
  • Department-specific flexible working schedules

This is a 12-month term employment opportunity with an anticipated end date of October 31, 2025. The appointment status is dependent on the start date of the successful candidate.

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