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Business Operations Assistant

3 months ago

Edmonton, Alberta, Canada TIGER IMMIGRATION AND BUSINESS SERVICES Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at TIGER IMMIGRATION AND BUSINESS SERVICES. This role is essential in ensuring smooth operations and effective communication within our organization.

Qualifications
  • Education: College/CEGEP
  • Experience: 1 to less than 7 months or equivalent experience
Work Environment

The successful candidate will work in a dynamic business services setting, contributing to various administrative functions.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and other events.
  • Facilitate information flow within the team.
  • Oversee daily operations and ensure efficiency.
  • Manage incoming mail and materials.
  • Assist in budgeting and expenditure planning.
  • Develop and implement office policies and procedures.
  • Document and prepare minutes for meetings and events.
  • Establish office procedures and routines.
  • Schedule and confirm appointments.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries.
  • Compile and analyze data and statistics.
  • Maintain inventory and order office supplies.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them appropriately.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents.
  • Conduct research as needed.
  • Perform data entry tasks.
  • Provide excellent customer service.
  • Manage digital databases effectively.
  • Assist with basic bookkeeping duties.
  • Evaluate and direct daily operations.
Technical Skills

The ideal candidate should be proficient in:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Office Suite
  • Adobe Acrobat Reader
  • Google Drive
  • Electronic mail systems
Screening Questions
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
Work Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week