Project Coordinator

1 month ago

Oakville, Ontario, Canada DV Kitchens & Baths Full time
Project Administration Officer

We are seeking a highly organized and detail-oriented Project Administration Officer to join our team at DV Kitchens & Baths. As a key member of our administrative team, you will be responsible for providing administrative support to our project coordinators and ensuring the smooth operation of our projects.

Key Responsibilities:
  • Administrative Support: Provide administrative support to project coordinators, including preparing and maintaining project files, coordinating travel arrangements, and processing invoices.
  • Project Coordination: Assist in the coordination of project activities, including scheduling meetings, preparing agendas, and taking minutes.
  • Communication: Serve as a liaison between project teams, stakeholders, and external partners, ensuring effective communication and timely responses to inquiries.
  • Record Keeping: Maintain accurate and up-to-date records of project progress, including tracking milestones, deadlines, and issues.
  • Reporting: Prepare and submit regular project reports to management, highlighting key achievements, challenges, and areas for improvement.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 3 years to less than 5 years of experience in project administration or a related field.
  • Language: Fluency in English.
  • Work Setting: Construction company.
Computer and Technology Knowledge:
  • Electronic Mail: Proficient in using email software.
  • Electronic Scheduler: Familiar with electronic scheduling tools.
  • MS Project: Knowledge of MS Project software.
  • Social Media: Familiar with social media platforms.
  • Spreadsheet: Proficient in using spreadsheet software.
  • MS Excel: Knowledge of MS Excel software.
  • MS Office: Proficient in using MS Office software.
  • MS Outlook: Familiar with MS Outlook software.
  • MS PowerPoint: Knowledge of MS PowerPoint software.
  • MS Windows: Familiar with MS Windows operating system.
  • MS Word: Proficient in using MS Word software.
  • Project Management Software: Familiar with project management software.
  • Database Software: Knowledge of database software.
  • Google Drive: Familiar with Google Drive.
  • LinkedIn: Familiar with LinkedIn.
  • MAC: Familiar with MAC operating system.
  • WordPress: Knowledge of WordPress.
Area of Work Experience:
  • Project Coordination: Experience in project coordination.
Area of Specialization:
  • Project Management: Specialization in project management.
Screening Questions:
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
Experience:
  • 3 years to less than 5 years: Experience in project administration or a related field.
  • Durée de l'emploi: Permanent.
  • Langue de travail: Anglais.
  • Heures de travail: 40 hours per week.

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