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Event Coordinator Specialist
2 months ago
Davies is a top-tier Canadian law firm with a strong presence in high-stakes matters. Our offices in Montréal, Toronto, and New York enable us to serve our prestigious clients across Canada and abroad.
Job OpportunityWe are seeking a proactive Specialist, Events and Sponsorships to join our Marketing and Business Development department on a 14-month contract in our Toronto office. Reporting to the Director, Events and Sponsorships, the successful applicant will play a crucial role in the planning and execution of a diverse range of events.
Key Responsibilities- Plan and execute complex virtual, hybrid, and in-person meetings and events, ensuring seamless logistics and exceptional client experiences.
- Oversee sponsorships and donations, handling approvals, invoicing, and internal tracking with precision and attention to detail.
- Liaise directly with lawyers and key stakeholders to ensure alignment and effective communication.
- Manage event logistics, including venue and vendor sourcing, budgeting, and registration, with a focus on efficiency and cost-effectiveness.
- Create and distribute event invitations, reminders, and thank-you emails that reflect the firm's brand and values.
- Assist with event collateral and presentations, ensuring high-quality visual materials that enhance the event experience.
- Research and manage client gifts and promotional merchandise, aligning with the firm's brand and client preferences.
- Support firm season-ticket allocation and hospitality suites, fostering strong relationships with clients and stakeholders.
- Contribute to weekly and quarterly event reports, providing valuable insights and recommendations for future events.
- Handle event-related expenses with accounting, ensuring accurate tracking and timely reimbursement.
- Perform additional tasks as needed, demonstrating flexibility and a commitment to excellence.
- Certificate in event management and/or Bachelor's Degree preferred, with a strong foundation in business and marketing principles.
- 5–7 years of event coordination experience in a professional setting, with a proven track record of success and innovation.
- An enthusiastic team player capable of working in a precise, fast-paced environment, with excellent communication and problem-solving skills.
- Highly organized and detail-oriented, with the ability to multitask and prioritize tasks effectively.
- Effective communicator with strong problem-solving skills, able to navigate complex situations and find creative solutions.
- Familiar with new technology, event platforms, and local events, with a willingness to learn and adapt to new tools and systems.
- Proficient in Microsoft Office Suite, CRM systems, HTML, Adobe InDesign, and Illustrator, with a strong foundation in digital marketing and event technology.
- Ability to work overtime, as required, with a flexible and adaptable approach to meeting deadlines and delivering results.
