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Mailroom Operations Specialist

2 months ago

Toronto, Ontario, Canada BGIS Full time

Position Overview:

The Mailroom Operations Specialist is tasked with the efficient management of incoming and outgoing correspondence, as well as overseeing client-related loading dock activities.

Work Schedule: 8:00 am to 4:00 pm

Work Environment: On-site

PRIMARY RESPONSIBILITIES

Mail Distribution Services

  • Receives, categorizes, and disseminates incoming mail, courier packages, and parcels.
  • Prepares outgoing mail and packages, determining the most suitable shipping methods, weighing items, applying necessary postage, and completing shipping documentation.
  • Distributes office supplies received from vendors and manages returns as needed.
  • Delivers courier items, letters, and other materials to client locations.
  • Maintains comprehensive records of all incoming and outgoing mail and packages.
  • Coordinates the booking and management of conference rooms and event spaces.
  • Arranges meeting and conference rooms in accordance with client specifications.
  • Ensures the mailroom is organized and well-maintained.

Loading Dock Management

  • Oversees receiving operations for client-related business at the loading dock.
  • Manages shipping operations for client-related business at the loading dock.
  • Collaborates with landlord contacts and client representatives to facilitate the use of the loading dock for events and projects.

Health & Safety Responsibilities

  • Conducts inspections of common areas to ensure conditions are suitable for client enjoyment.
  • Performs inspections of other client premises as required, providing updates and photographic documentation of any issues.
  • Undertakes additional duties as assigned for specific locations.

REQUIRED QUALIFICATIONS

  • High school diploma with 1 to 3 years of relevant clerical or mailroom experience.
  • Proven ability to process high volumes of mail and packages efficiently and accurately.
  • Capability to perform physical tasks, including walking and sorting, for extended periods.
  • Ability to lift packages weighing up to 50 lbs.
  • Proficient in operating mailroom equipment.
  • Basic computer skills for maintaining records of mail and packages.
  • Ability to work independently and responsibly without direct supervision.

Equal Opportunity Employer:

BGIS is committed to diversity and inclusion in the workplace. We encourage all qualified candidates to apply. If you require accommodation during the recruitment process, please reach out to us for assistance.