Administrative Support Specialist

2 weeks ago

Barrie, Ontario, Canada Team Insured Pro Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Team Insured Pro. As an Administrative Assistant, you will play a vital role in supporting our HR department and ensuring that our operations run smoothly.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to facilitate knowledge sharing and team building.
  • HR Support: Coordinate the activities of the HR department to ensure that they meet the organization's goals and objectives.
  • Communication: Coordinate the flow of information within the team, ensuring that all stakeholders are informed and up-to-date.
  • Operations Evaluation: Evaluate daily operations to identify areas for improvement and implement changes as needed.
  • Administrative Tasks: Open and distribute mail, prepare and send correspondence, and maintain accurate records.
  • Policies and Procedures: Establish and implement policies and procedures to ensure consistency and efficiency in our operations.
  • Meeting Support: Record and prepare minutes of meetings, seminars, and conferences to ensure that all decisions and actions are documented.
  • Office Management: Determine and establish office procedures and routines to maintain a productive and organized work environment.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent to our team.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure that our team is well-coordinated.
  • Customer Service: Answer telephone calls, relay messages, and respond to electronic enquiries to provide excellent customer service.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Supply Management: Order office supplies and maintain inventory to ensure that our team has the resources they need to succeed.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support our team's business needs.
  • Reception: Greet people, direct them to contacts or service areas, and provide general information to ensure a positive experience for our visitors.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure that our data is accurate and up-to-date.
  • Data Entry: Perform data entry tasks to support our business operations.
  • Database Management: Maintain and manage digital databases to ensure that our data is accurate and secure.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in an administrative role.

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