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Administrative Support Specialist

3 months ago

Wetaskiwin, Canada Safai Maintenance Full time
Job Overview

We are seeking a dedicated Office Administrative Assistant to enhance our operational efficiency at Safai Maintenance. This role is essential in ensuring smooth office functions and supporting various administrative tasks.

Employment Details
  • Employment Duration: Permanent
  • Work Language: English
  • Working Hours: 30 to 40 hours per week
Educational Requirements

The ideal candidate should possess a Secondary (high) school graduation certificate.

Work Environment
  • Relocation costs will be covered by the employer.
  • Willingness to relocate is required.
Key Responsibilities
  • Supervise and mentor other staff members.
  • Establish and enforce office policies and procedures.
  • Conduct training sessions for new employees.
  • Record and prepare minutes for meetings, seminars, and conferences.
  • Develop and implement office procedures and routines.
  • Plan and execute recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and agreements.
  • Handle telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data, statistics, and other relevant information.
  • Oversee the preparation of reports.
  • Address employee questions and concerns.
  • Order and maintain office supplies inventory.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks accurately.
Technical Skills
  • Proficient in Google Docs, MS Excel, MS PowerPoint, MS Windows, MS Word, MS Office, and Simply Accounting.
Specialization Areas
  • Correspondence management.
  • Reports and records maintenance.
  • Contract administration.
  • Invoice processing.
Security and Safety
  • Must be bondable.
  • A criminal record check is required.
Transportation Information
  • Public transportation options are available.
Work Conditions
  • Fast-paced work environment.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be involved.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent oral and written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and a team player.
  • Accurate and reliable with time management skills.
  • Quick learner with a client-focused approach.
Screening Questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?
Experience Requirement

Minimum of 1 year to less than 2 years of relevant experience is preferred.