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Payroll Operations Manager
3 months ago
Job Description
The Payroll Operations Manager is responsible for overseeing the daily functions of payroll services within Home and Community Care Support Services. This role involves managing the payroll system and ensuring the accuracy and timeliness of payroll processing.
Key Responsibilities
Payroll Management
Directs the preparation and distribution of payroll to guarantee prompt and precise service delivery. Addresses and rectifies accounting discrepancies related to payroll processing. Evaluates pension data for all staff to ensure reconciliation of any discrepancies. Compiles and submits pension reconciliations to the relevant pension authority. Maintains the payroll system and ensures comprehensive and accurate payroll records are kept. Sets and monitors deadlines to ensure timely payroll processing. Coordinates payroll data processing with Human Resources and Accounting departments. Ensures compliance with applicable employment standards and liaises with Human Resources as necessary. Reviews manual payroll calculations for accuracy and compliance. Oversees the completion of Records of Employment (ROE). Develops and maintains payroll processes to ensure accuracy and completeness of payroll activities. Ensures compliance with statutory deductions and remittances within established timelines. Prepares and files necessary reports to government entities, including annual reconciliations. Supervises year-end payroll activities and reporting. Prepares documentation for audits as required. Generates routine and ad hoc payroll reports for management. Maintains high standards of confidentiality and compliance with corporate policies. Provides support in the absence of payroll staff.Payroll System Oversight
Acts as the system administrator for the payroll software, recommending enhancements to improve functionality. Ensures payroll calculations are accurate and identifies any data integrity issues. Maintains compliance with legislative requirements and internal policies regarding payroll processing. Collaborates with HRIS providers to develop payroll applications that enhance internal controls. Establishes and upholds payroll security protocols.Financial Oversight
Prepares monthly payroll journal entries for financial reporting. Ensures adherence to financial reporting requirements set by relevant health authorities. Assists in developing the annual compensation budget with relevant data. Works with Finance and HR to reconcile payroll accounts and analyze payroll expenses.Leadership Responsibilities
Contributes to the development and implementation of departmental priorities. Implements processes that ensure high-quality service delivery. Reviews and recommends policies and procedures that align with organizational needs. Provides guidance on departmental challenges to management and staff. Leads designated teams and committees as necessary. Ensures a safe work environment and compliance with health and safety regulations. Strives to meet performance expectations outlined in leadership frameworks. Delivers quality care through continuous improvement initiatives. Demonstrates leadership capabilities aligned with organizational values.Human Resource Management
Fosters an environment that attracts and retains talented individuals. Provides leadership and direction to department members, promoting teamwork and positive relations. Oversees staff training and development in accordance with organizational policies. Manages recruitment, performance evaluations, and disciplinary actions as needed. Empowers team members to develop their skills and leadership potential. Recognizes and rewards excellence within the team. Facilitates regular team meetings to monitor performance and set goals. Holds team members accountable for performance standards. Manages attendance in accordance with policy.Qualifications
Certification from a recognized payroll association or equivalent. Post-secondary education in Finance, Payroll, or Accounting. Minimum of five years of relevant experience, including supervisory experience. Proficient in automated payroll systems, preferably in a unionized setting. Knowledge of payroll legislation and compliance requirements. Experience with year-end payroll reporting and pension plans. Familiarity with financial and statistical reporting requirements.What We Offer
We provide a supportive work environment that values work-life balance and continuous learning. Our comprehensive compensation packages include:
Competitive salary and benefits. Opportunities for professional development. Membership in a defined benefit pension plan.About Us
Home and Community Care Support Services is dedicated to providing exceptional care to individuals across Ontario. We collaborate with various stakeholders to ensure accessible and integrated care for all.
Our Commitment to Diversity
We are committed to fostering a culture of equity, inclusion, and diversity within our workforce. We welcome applications from all qualified individuals and provide accommodations as needed during the recruitment process.
Thank you for your interest in this opportunity.
