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Healthcare Administrative Support
3 months ago
Unit Overview
The Clinical Trials Department at Hamilton Health Sciences is a leading entity in the facilitation of clinical research. This department offers centralized assistance to investigators at Hamilton Health Sciences, coordinating clinical trials that involve innovative therapeutics as well as supportive care and non-therapeutic studies. Our team is composed of dedicated professionals, including Clinical Research Associates, Clinical Research Coordinators, Administrative Secretaries, and other key roles.
Position Overview
The Administrative Support Associate plays a crucial role in providing comprehensive administrative assistance to the Clinical Manager and the Head of Clinical Trials. This position encompasses a wide array of confidential administrative tasks, including the management of the manager's daily agenda, confidential documentation, and correspondence. Additional responsibilities include scheduling, payroll data entry, procurement requisitions, and taking minutes during meetings.
Work Schedule
Monday to Friday; daytime hours.
Qualifications
1. Completion of an Administrative Assistant program from a recognized community college.
2. A minimum of 2 years of relevant practical experience or an equivalent combination of education and experience.
3. Experience working in a unionized environment.
4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), with familiarity in Peoplesoft, Meditech, and OPIS considered an asset.
5. Strong initiative, exceptional organizational, interpersonal, and communication skills, with the ability to work independently.
6. A mature and professional demeanor, reliability, and self-direction.
7. Effective communication skills via telephone and email.
8. Proven ability to organize group sessions or special events within a healthcare setting.
9. Excellent computer and typing skills.
10. Ability to thrive in a fast-paced environment.
11. Previous experience in a healthcare setting is an asset.
As a condition of employment, proof of full COVID-19 vaccination is required.
Guidelines
Hamilton Health Sciences promotes a culture centered on patient and staff safety, with all employees guided by our Mission, Vision, Values, and Values-Based Code of Conduct. As a teaching hospital, all staff and physicians are expected to support students and other learners. To be considered for this opportunity, applicants must apply during the designated posting period. Hamilton Health Sciences is an equal opportunity employer, committed to accommodating needs under the Canadian Charter of Rights and Freedom, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. The hiring process will be adjusted to remove barriers for individuals with disabilities, upon request. If any applicant requires accommodation during the application process, they should reach out for assistance. Previous employees of Hamilton Health Sciences will be considered first, and past performance will be part of the selection criteria.
Proficiency in both official languages, French and English, is considered an asset.
