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Operations Coordinator

2 months ago

Toronto, Ontario, Canada We Are Social Full time
{"title": "Operations Intern Role", "description": "Operations Intern Role

We Are Social is seeking a highly organized and detail-oriented Operations Intern to support our team in Toronto. As an Operations Intern, you will have the opportunity to work closely with our Operations Manager to manage the agency's day-to-day administrative needs.

Key Responsibilities:
  • Partner with Operations and Talent to support the set-up of all new hires, including email set-up, systems set-up, new hire outreach, and scheduling of all onboarding meetings.
  • Work closely with our Finance department; supporting accounts payable, invoice processing, PO requests, new Vendor/Contractor/Freelance set-up, credit card reconciliation, and other ad hoc finance related project work.
  • Responsible for booking rooms, catering, package preparation, updating presentations, and coordinating speakers.
  • Lead and coordinate cultural events for the office (ex. Holiday events, staff anniversaries, birthdays).
  • Accept and send messenger and courier deliveries.
  • Order office supplies and obtain approvals as necessary.
  • Update staff lists and tracking staff absences.
  • Update employee photos.
  • Set up travel for Managers (including flights and hotels).
  • Perform other administrative duties as needed such as word processing, compiling and recording data, maintaining files and inventories, operating office equipment, sorting mail, proofreading and research.
Requirements:
  • Volunteering or internship experience or prior retail experience appreciated.
  • Proficient with Word, Excel, and PowerPoint, and/or the Google Suite.
  • A highly collaborative, confident self-starter and resourceful problem solver with a willingness to take direction and an ability to show initiative.
  • Organized and detail oriented, tactful, and able to keep calm during busy periods.
  • Capable of multitasking and prioritizing in a fast-paced environment, with the desire and ability to work with little supervision.
  • Excellent verbal and written communication skills.
  • Friendly, outgoing, welcoming with a genuine interest in people and helping others.
  • A curiosity for the brightest and best in social, and translating this into brilliant creative and editorial executions.
  • Obsessed with the internet, and can speak only in meme language, if needed.
Why We Are Social?
  • We are the first, largest, most awarded socially-led creative agency in the world, connecting you to 1,300+ like-minded professionals around the world.
  • An innovative and entrepreneurial work environment that promotes ingenuity and individuality - with the best of colleagues, and the best of clients.
  • Hybrid work models and flexible hours, plus a work from anywhere policy for short-term stays in other regions.
  • Generous vacation starting at 3 weeks + 1 extra week over the holidays.
  • Agency summer days (exact policy differs per campus and agency).
  • Modern, open co-working spaces with coffee & snack bars, located in great city neighborhoods, close to shops and restaurants and easy access to public transport.
  • Dogs allowed, dedicated Play Room to support families and Private wellness room (in select offices).
  • Regular team social events - holiday parties, seasonal gatherings, weekly happy hours, inspiring speakers and more We are obsessed with learning and being better humans.
  • In-house learning & development sessions and annual career and growth conversations.
  • Access to internal network of opportunities across all agencies.
  • Focus on developing BIMPOC Talent via our BIMPOC Mentorship Program.
  • Internal EDI group(s), programs & initiatives across Plus Company and opportunities to be involved in employee resource group(s).
We Invest in Your Health and Wellness:
  • Flexible benefits to support your individual lifestyle and life stage – with access to a personal wellness spending account you can use for a wide range of wellness expenses, including gym membership fees, pet care, education expenses, and much more.
  • Comprehensive mental health support including access to a virtual mental health therapy clinic providing you with personalized therapist, guided iCBT programs and live therapy, access to health clinicians 24/7, and a holistic array of other health and wellness resources to support you and your family.
  • Dedicated play rooms for days you need to bring the kids and health and wellness rooms when you need a place to get grounded.
  • A responsible sick & personal absence days policy designed so you don't have to worry the moment a personal obligation or emergency arises.
  • Maternity leave top up program.
Equal Opportunity Employer:

We are an equal opportunity employer and do not discriminate based on age, colour, ability, national origin, race, religion, sex, or sexual orientation. Not only are these provisions protected by provincial and federal law, embracing difference is what makes We Are Social what it is—and we wouldn't have it any other way. We pride ourselves on our inclusive and accessible workplace. If you need any accommodations during the interview process to make it work for you, let us know.

We're part of the Plus Company - the Entrepreneurial Network

Plus Company is a unique partnership of forward-thinking creative agencies. As a network, we unabashedly believe anything is possible. Why? Because possibility is what powers the big dreams and limitless drive of an entrepreneur. And entrepreneurial agencies are what we're made of. A whole network of them.

Together with Plus Company agencies, we use our collective strengths to form bespoke, innovative and integrated teams that deliver a positive impact on your business. That means faster time to market, less bureaucracy to navigate, and no end to the creative magic-making for our clients.

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