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Senior Legal Executive Assistant
3 months ago
Brain Finance is seeking a skilled Legal Executive Assistant to enhance our team and contribute significantly to our operations. In this pivotal role, you will provide essential support to our Co-Founder and our VP of Legal, ensuring efficient workflows and operational excellence. Your collaboration with the Legal and Operations teams will be vital to our daily functions.
We are looking for an individual who is exceptionally organized, detail-oriented, and adept at managing multiple tasks simultaneously. As the primary liaison, you will need to exercise discretion, uphold confidentiality, and showcase outstanding interpersonal skills. If you excel in a dynamic environment and enjoy being the cornerstone of executive support, we invite you to explore this opportunity.
Key Responsibilities
- Review, analyze, draft, and negotiate contracts and legal agreements with external parties, including non-disclosure agreements;
- Oversee communications, manage appointments and meetings through Outlook, and coordinate intricate travel arrangements, itineraries, and agendas;
- Maintain company records, resolutions, and certificates, ensuring accurate filing and scanning of documents;
- Provide guidance on internal legal matters, including employee-related issues and organizational policies;
- Conduct legal research pertaining to finance and technology products, along with other legal concerns;
- Research, document, and assist in the implementation of internal best practices regarding legal issues, such as employment contracts and employee benefits;
- Supervise and support the staff responsible for managing lender and credit licenses;
- Assist in budget planning and management, maintain tracking systems, and coordinate the processing and approval of external legal counsel fees and expense reports;
- Perform administrative duties, including drafting correspondence and memoranda, scheduling meetings and conference calls, and managing email communications;
- Create, proofread, and update presentations in Microsoft PowerPoint, spreadsheets in Excel, and documents in Word;
- Support the Legal and Operations Departments in various projects as required.
Qualifications and Skills
- A degree in Business Administration, Paralegal Studies, Law, or a related discipline;
- A minimum of 7 years of experience in a corporate or legal environment;
- Strong organizational skills in managing legal documentation;
- Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook;
- Demonstrated ability to produce high-quality work with meticulous attention to detail;
- Experience in reviewing and negotiating legal and confidentiality agreements with external parties;
- Proficient in Microsoft Office and DocuSign for preparing legal documents;
- Ability to follow up with colleagues and external parties regarding financial transactions;
- Knowledge of employment law and internal policies to provide legal guidance to employees;
- Capability to conduct and present legal research on various issues related to product development and internal best practices;
- Proven ability to handle confidential and sensitive information with discretion.
Benefits
- Group Insurance (Health and Dental)
- Retirement Savings Plan (RSP)
- Employee Assistance Program (EAP)
- Hybrid work model (Office and remote)
- Additional time off (Personal days, special occasions)
- Health and Wellness initiatives
- Office perks including social activities and wellness spaces
- Paid subscriptions to professional development tools
- Transportation benefits
- Modern office environment with recreational facilities
- A supportive and friendly workplace culture
